2-18-01 Minutes

Minutes of NVC Meeting of February 18, 2001

The Board of Overseers of the Northport Village Corporation met on Sunday February 18, 2001 at 10:00 a.m. at the Drinkwater Elementary School. Overseers present were Allen, Doucette, Handler, Lightner, Rohweder, President Vlodek, Treasurer Stein, Village Agent Bill Paige, John Fancy of the Utility Committee, Beverly Crofoot of the Historical Society and Utility Committee, Sid Block of the Zoning Board of Appeals and several village residents.

The minutes of the meeting of January 21, 2001 were approved.

The Treasurer’s report was accepted as presented.

The Utility Committee reported:

	The lack of a database structure that can deliver a geographical sort of residents makes the task of verifying existing water and sewer customers very difficult. It would be much simpler to cross check accounts with actual structures if the customer list were sorted by map, lot or street. Currently the alphabetical customer list must be taken to the town office to get the location information.
	Rural Development has confirmed that we are eligible for funding to assist with the Infrastructure Upgrade Project. If approved funds would be available at the start of their next fiscal year (Oct 14). Because a portion of the Infrastructure project involves Town roads, the committee recommended to the Overseers that the Selectpersons be contacted to discuss sharing in the cost of the project in regards to storm drain work.
	In adherence with the management plan adopted at last month’s meeting, they recommended the Overseers contract with Dirigo Engineering to do the design and inspection of the Infrastructure Project. The board voted to authorize the contract subject to a one-week review of the documentation by Overseer Doucette. If Doucette feels revisions are necessary he will communicate with President Vlodek.
	The utility committee presented a report about the impact of a Feb 10 fire on the village water system. The village water system is not designed to provide water for firefighting. The use of the single hydrant that was installed for emergency use at the school resulted in some lines being “de-watered”. This can result in contamination and other problems. The committee asked the overseers to discuss hydrant use with the town. President Vlodek will do so at the next Northport Selectpersons meeting.

Beverly Crofoot of the Historical Society requested to borrow two books of bound minutes on behalf of herself and Attorney Metcalf for research purposes. She also reported that Village documents should be moved to acid free folders and archival grade boxes. The board approved the loan of the minutes and authorized her to purchase a sufficient quantity of folders and boxes to transfer the documents she is working with and to provide some for the archive committee.

Upon the recommendation of Treasurer Stein, President Vlodek reported that two bills that had been received after the warrants had been prepared should be paid this month. The board approved adding these bills for snow plowing and legal work to the warrant.

A village resident reported that the icy road conditions particularly in Auditorium Park were severe enough to limit access to his residence. Overseer Rohweder reported that icing was sufficient in several areas to keep residents housebound.

Village Agent Paige reported:

	That he had been unable to find barrels to place at these locations. He reported that the contractor doing the plowing does not do the sanding and that it is very difficult to get a sanding contract at this late date. The Board authorized Agent Paige to hire a helper to allow him to sand trouble spots and to purchase garbage cans as an interim replacement for sturdier sand barrels.
	Stickers falling off trash barrels were still a problem. Town was understanding and allowed him to invalidate the stickers as he picked up the bags rather than requiring him to do this at the dump.
	An additional quote had been received for ramps from Bay Engineering.
	This summer if the Monday, Thursday garbage pick-up schedule is used, Thursdays would be the day that recyclables would be picked up.

President Vlodek reported that Village Agent Paige expressed concern that the ramp quotes for the swim and boat floats were not for a uniform specification and as a result were impossible to compare. He recommended sending the bids to Rob Frank for evaluation to derive a specification that could be sent out to bid to the interested contractors. The Board was in agreement that more detailed specifications should be written and the original bidders be asked to submit new bids.

The Board approved the expenditure of up to $1,500 this year for Village bookkeeping services with Madeline Tomlin Associates at an hourly rate of $30 subject to receipt of a document detailing the agreement.

Judy Rohweder reported for the Safety committee that they would begin the process of finding a lifeguard for this summer.

The Board reviewed the proposed building permit application and approved the document with minor revisions.

The Board authorized a one- year contract with Blaine Richardson to serve as Code Enforcement Officer for the Village retroactive to January 1,2001.

The meeting adjourned at 12:30.

Upcoming Board meetings, all at the Drinkwater school:

April 22

May 20