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Minutes
of NVC Meeting of April 27, 2003
President
Ken Vlodek called the meeting of the Board of Overseers of the Northport Village
Corporation to order on The
minutes of the The
Treasurer's report presented by Treasurer Handler was approved by motion of
Doucette, second by Smith, as follows:
General Government
Checking
$61,854.17
Community Hall
469.63
Money Market
42,896.72
Total
$105,220.52
Water Department
Checking
$19,072.67
Total
$19,072.67
Sewer Department
Checking
$11,664.22
CD721053
19,886.28
Money Market
3,824.68
Total
$35,375.18 President
Vlodek read a letter of resignation from Overseer Doug Mayer dated Ken
suggested that Steve Trenholm be appointed to the Board of Overseers to fill the
vacancy. A motion by Krulis, seconded by Closter to appoint Steve Trenholm to
the Board was discussed. Two points were brought out: 1st, that it was not
necessary to replace a Board member as the Board could operate with 6 members;
second, other people should be given an opportunity to come forward if they
wished to be considered for the appointment. The motion was defeated: yea 2, nay
3, 1 abstaining. It was suggested that it be put on the agenda for the next
meeting. Village
Properties: David Crofoot Nitzburg
Project: Work is progressing. Small trucks are being used to transport materials,
thus so far no damage has been noted. BHPS
Cottage: Once the cottage is actually in place, lines can then be set accurately
and a lease will be finalized. Abutters have been contacted, with only one
concern expressed, that the woods not be lost. Parking
Ordinance: Several townspeople spoke urging action on a parking ordinance.
Crofoot seeks public input via a hearing, because restrictions may upset those
with established parking habits. He also asked for volunteers to help draft the
ordinance. Lawyers
for the Pingree property have agreed to deed the land in question to the
Village. Fancy
will talk with Lynch about taking care of the huge boulders, either by moving
them to the seawall, or by burying them. Village
Agent: Bill Paige The
damaged mailboxes still need repair. Ken will contact the contractor who damaged
them. Wharfmaster:
Steve Trenholm The
dinghy regulations will now raise the allowed dinghy size to 12 feet. Water-Wastewater:
John Fancy Fancy
requested that we authorize the submittal of the Woodard & Curran Wastewater
Treatment Facility Evaluation to the D.E.P. Fancy reported, in a recent
conversation with the D.E.P., that the proposed submittal date for this report
was April 1, but it has now been changed, probably to May 1, 2003. The report
will be a requirement in the proposed Consent Agreement. Doucette
moved, seconded by Smith, to transmit to the D.E.P. the letter from Woodard
& Curran dated Check
Signatures: It was moved by Closter, seconded by Smith, that the treasurer be
authorized to set up construction checking accounts for Phase II with the
Damariscotta Bank & Trust. Crofoot moved an amendment, seconded by Doucette,
to authorize two people to sign transfers, the Utility Committee Chairman and
the Superintendent. The Treasurer or his designee will sign checks. Voted
as amended. Fancy
presented a suggested amendment to the Agreement with the Belfast Water
District, which re-schedules the 5-year review from April 2003 to April 2003,
and addresses rules/fees governing the possible addition of commercial or
industrial customers. He will present this amendment as an agenda item for the
May meeting. Accounts:
Smith moved, seconded by Doucette,
that the Board of Overseers authorize the transfer of the Water and Sewer
checking accounts to the Damariscotta Bank & Trust. Voted. Doucette
moved, seconded by Krulis, that the annual P.U.C. report from Malcolm Horton be
submitted to the P.U.C. Voted. Doucette
moved, seconded by Crofoot, that $15,000 now in a CD in the Sewer Department be
used to pay current bills in Phase III. 5
yea, 1 abstain. Doucette
moved, seconded by Crofoot, that, provided that a suitable negotiation with
Lynch Construction can be agreed upon, the space behind the water department
building on the Ken
Announced that Gail Bryan has resigned as village secretary. The Board expressed
the wish that we continue to employ a secretary to man the village office, do
filing, answer the phone, etc. Doucette
moved, and it was seconded, to negotiate with Madeline Tomlin to conduct the
water and sewer billing process immediately.
It was stressed that the sewer bills should be sent out immediately,
using the new forms if possible, but the old forms if necessary to expedite the
process. Voted. Crofoot
moved, seconded by Doucette, that the Board authorize the purchase of a new
computer capable of handling the software used, that will be able to interface
with other modern computers, so that we download information eventually into,
and that will allow us to do our meter-reading and our billing, at a cost of up
to $1,000. Doucette moved, seconded by Rohweder,
an amendment that we increase the amount to $1200, to be split evenly
between the Water, Sewer, and General Fund accounts. It was also suggested that
a lap top computer be investigated. The amendment passed (Yea 5, 1 nay). The amended motion was then voted. Utilities
Committee: Crofoot
moved, seconded by Rohweder, that The Utilities Committee be reconstituted as
the elected Overseers of the Board, and proposed that Dan Doucette be appointed
Utilities Committee Chairman. In discussion, Closter and Krulis each said he was
too busy to perform that duty. Samway
reminded the Board that the Bylaws state that the committees are appointed by
the President, and the committees themselves elect their chairman. A lengthy
discussion followed, and then a 5-minute recess was called. Upon
reconvening, Krulis moved, seconded by Closter, that the present Utility
Committee continue, welcoming anyone who wishes to join, and that Ken Vlodek be
chairman pro tem, acting only on those things that need immediate action, until
a meeting of the committee can elect a chairman. Passed:
yea 3, nay 3. President's vote to break tie: yea.
Doucette
moved, seconded by Krulis, that the president of the Corporation be authorized
to execute any documents relative to payment under the existing contract with
Lynch, until such time as a new chairman is appointed. Voted
5 yea, 1 nay. The
Technical Assistance contracts with Superintendent John Fancy were approved as
follows: Technical
Assistance Contract for General Services: Doucette moved, seconded by Smith, Passed
yea 5, nay 1. Phase
I Project Technical Assistance Services: Doucette moved, seconded by Smith, Passed yea 5, nay 1. Phase
II Technical Assistance Services: Doucette moved, seconded by Smith, Passed: yea 5, nay 1. Fancy
presented the Preliminary Title Opinion and Right-Of-Way Certificate for Phase
II. By motion of Smith, seconded by Doucette, the President and Clerk were
authorized to sign the documents. Voted.
One parcel in question was the strip donated by the Samways which had a
restriction placed on it. Tim Samway assured that there was no impediment to
using the land for Village Utility needs. Finance: Doucette
presented financial statements for the three accounts, General Fund, Phase I,
and Phase II. It was noted that 35% of the funding for Phase I has been spent,
and approximately 1/3 of the construction is paid for, as budgeted. Information: Closter
distributed drafts of the "summer calendar" for approval and
suggestions. The bulletin board in Recreation: Krulis
brought up the concern that the games in the park might have to be moved due to
construction, even though contractors have promised to be out of the park by
then. It was suggested that games could be held in another park. The July 4 band
concert could also be held in another park. Community
Hall: Using
the Community Hall as a backup for the garden party is not an option because the
insurance company will not grant a waiver for alcohol use; the Village would
have to buy a rider on the policy. It was decided to not pursue this action. Ken
will call Dick Tardif about a bid for repairing the Community Hall roof. Library: Steins
will not be able to take care of the planting at the library, so this task will
be assigned to the Garden committee. Legal: Metcalf
suggested that the Zoning Ordinance may need to be revised. Several issues have arisen. Safety:
Rohweder Rohweder
reported the purchase of a police cruiser, a 1996 Chevy Caprice, for $2,500. She
suggested painting the NVC seal and the word "Police" on the door. The
police officer will be asked to cover prom and graduation nights as usual. Three
applications for the lifeguard position have been received. The Board agreed
that it would not be necessary to advertise the position at this time. Rohweder
moved, seconded by Doucette, that the salary for the policeman be raised to
$11.00 per hour, and the salary for the lifeguard be raised to $10.00 per hour. Voted. New
Business: Tim
Samway suggested that the clerk write a letter of appreciation to John Patten
for his work preparing the plaques this past year. Ken
announced the plans for a June workshop to discuss broader issues of town
government such as hiring a Village manager. Lagner suggested a "Personnel
Panel" to deal with personnel issues. The
meeting was adjourned at Respectfully
submitted, Eleanor
D. Lagner, Clerk Upcoming
meetings:
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