Minutes of Special NVC Meeting of July 13, 2003

President Ken Vlodek called to order a special meeting of the Northport Village Corporation Board of Overseers in the Community Hall at 10:05 AM in the Bayside Community Hall. Present were Overseers Closter, Crofoot, Doucette, Krulis, Rohweder, Clerk Lagner, and Treasurer Handler who arrived at 10:30 . Several residents were also in attendance, including Dick Brockway speaking for the Historical Society, Beverly Crofoot, and Attorney Metcalf joining the group later on.

Residents’ Concerns

Dick Brockway reported that a pole for electricity connection has been erected behind the new museum cottage and offered the Overseers an opportunity to put up a light on the pole. After discussion, it was decided that it would be premature to install a light on the pole now. If the issue arises in the future, the abutters should be consulted first. Brockway also requested permission to move the boulders which surround the cottage. Crofoot moved, seconded by Closter, that if the Historical Society can find someone to move the rocks, that the Board grant permission to do it. Voted.

A letter from William Armstrong was presented. When consulted, Scott Hibbler from MMA stated that the Village is immune from civil liability, and the insurance agent claims that the tree’s falling was an “Act of God” and as such was not covered under the policy. After discussion, it was decided that if the tree had fallen on a Village-owned road, the cost of clean-up would have been borne by the Village. As this tree fell across the road, ending up on Mr. Armstrong’s property, Doucette moved, seconded by Rohweder, that we reimburse Mr. Armstrong $200 for the tree removal across the Village right-of-way. Voted.

Parking Ordinance

Crofoot presented a report on the Parking Ordinance Information Meeting held on July 5, 2003 . The general feeling of those attending was that no Ordinance was necessary, but if necessary, it should be as minimal as possible. There was also disagreement about how the Cradle Yard should be used. Doucette moved, seconded by Closter, that Crofoot prepare a final draft using the minimal approach, omitting the section about the Cradle Yard, to be presented to the voters at the Annual Meeting. Voted.

Copies of the proposed Ordinance will be made available at Blair’s office and will be published on the website (www.baysidemaine.com). Notices will be put on the bulletin boards to look for copies at Blair’s.

Utility District Update

A lengthy discussion was held concerning the phrase in Warrant Article #5 which entitles the proposed Utility District to “acquire the water-related and sewer-related assets of the NVC.” Beverly Crofoot presented the case for “leasing” the properties instead of signing over the deeds to the properties to the District. Vlodek said that Steve Levy is looking into this. There is still some confusion as to who will be eligible to vote concerning the District.

2002 Audit

Doucette said there were several sections that needed clearing up between the audit and his expenses figures. Changes were made in the previous figures submitted for the warrant. A final updated budget/expense report will be distributed at the Annual Meeting. Doucette moved, seconded by Rohweder, that we accept the Audit with the two changes noted. Voted.

Annual Meeting Warrant

After review and amendments, the Warrant for the Annual Meeting was Voted, by motion of Doucette, seconded by Krulis. The Vote passed, 3 yea, 2 nay.

Other Business

Website: Doucette presented concerns about the BaysideMaine.com web site being used for communication with the Overseers concerning Village business. There has been no official decision or sanction of this means of publication. It is preferred that issues be brought before the Board through letters, the only exception being those issues which can be passed on directly to committees. Doucette moved, seconded by Krulis, to remove references on Dan Webster’s website to any communications via e-mail to the Overseers and to give the mailing address ( 813 Shore Road , Northport , ME 04849 ). Vlodek expressed appreciation to Dan Webster for the great work he has done with his web site; Committee chairmen may still use the website to publish information.

Registrars: Ed Williams was selected as chairman of the Registrars, by Vote of Doucette, seconded by Krulis. They will set up tables to update voter list information at community get-togethers (e.g., Pancake Breakfast). Addresses, number of voters in the household, and other pertinent information is sought.

 The meeting was adjourned at 12:12 PM .

Eleanor D. Lagner, Clerk

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