Minutes of NVC Meeting of January 25, 2004

On January 25, 2004 , at 10:00 AM , President Jo Huntoon convened the meeting of the Northport Village Corporation Board of Overseers in the Community Hall Meeting Room.  Present at the meeting were Overseers Robbins, Brockway, Hanrahan, Spollett, Metcalf, Allen, Crofoot, and Treasurer Doucette.  A number of Village residents were also present.

In the absence of Clerk Lagner, the Overseers nominated Lindsay Huntoon to serve as recorder.

The minutes of the December 13 meeting were approved as corrected.

Doucette presented the treasurer’s balances as follows:

General Government    $118,246.01

Water    $19,883.65

Sewer    $29,661.40

The Warrants were circulated for signature.

John Fancy reported on the following items.

The proposed wastewater license from the DEP. Discussion then followed.

The construction loans for Phase 1 (held by Union Trust) need to be refinanced through Rural Development by the end of March.  A closing is currently scheduled for March 17, 2004 .  The President and Clerk need to attend the closing.  A vote to authorize the President and Clerk to execute the required documents will be prepared for vote at the next meeting.

Presented a graph which detailed water usage (which dropped in 2003)

Discussed (along with David Crofoot) the results of the most recent meeting of the Utilities Committee, which included discussion on the structure of the committee and a proposed ordinance.

Developing a map of all sewer service lines installed since 1980 to determine what can be upgraded.

The November and December financial reports for water and wastewater systems were presented and discussed.

Recommended that separate checking account be established for Phase III (New Facilities Account), which is currently paid out of wastewater account.

A motion was made by Metcalf, seconded by Hanrahan to establish a new checking account for Phase III.  The motion carried after some discussion.

Resident Concerns were then discussed.

Overseer Hanrahan will present a letter that she submitted to Selectperson Denise Lindahl regarding animal control at the next meeting.

Overseer Crofoot reported that there was discussion at a recent Selectman’s meeting about dissolving the existing Fire Department and having them report directly the Board of Selectman.

Overseer Metcalf agreed to review the current Fire Department lease to determine any implications with respect to the lease for the Fire Department building in the Village (the Fire Department owns the building, but the Village Corporation owns the land).

NEW BUSINESS

Overseer Allen reported on a web site (available through MMA) which would enable the Village Corporation to establish its own official web site. This is being utilized by other towns and cities in

Maine and will be discussed at the next meeting.

Overseer Allen reported that the summer police officer (Sal Demeo) received a package of information containing information on new police policies and procedures.  Allen, along with Safety Committee chair Judy Rohweder and Officer Demeo, executed the required documents to confirm Demeo’s compliance with the requirements.

The town Planning Board has approved the subdivision of the old Pitman property (across from the Community Hall) with some conditions.  The existing carriage house will be moved, and a new single family home will be constructed closer to the shore.

It was voted to table any discussion of the description of duties for the Village Clerk until the next meeting (in order that the Clerk may participate in the discussion).

There being no further business to come before the Board, the meeting was adjourned at 11:08 AM .

Respectfully submitted,