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Northport Village
Corporation Board of Overseers Minutes of Meeting:
November 14, 2004 At
10:00 A.M. on November 14, 2004, President
Huntoon convened the meeting of the Northport Village Corporation Board of
Overseers in the Community Hall meeting room with Overseers Metcalf, Brockway,
Crofoot, Spollett, Allen, Robbins, Treasurer Sheffield, and Clerk Lagner
present. Also attending were Manager Paige, Utilities Dept. committee member Jim
Coughlin, Secretary Karen Hoedtke, and about 10 residents. Robbins moved, seconded by Metcalf, that on December 12 at 10:00 AM we hold
a workshop-meeting to approve the minutes and work on the budget. Voted.
Huntoon then presented the tax commitment figures for the town and the village,
to be used as a reference for establishing the amount of money NVC will request
from Northport. The official meeting began with a motion by Metcalf, seconded by Allen, to
approve the minutes of the September 12, 2004, meeting. Voted. Metcalf then moved, seconded by Robbins, that the minutes of
the October 10, 2004, meeting be approved as amended. Voted. Treasurer Sheffield presented the reports for the three accounts, with one
figure amended.
General Government
Checking
$25,510.14
Community Hall
835.54
Money Market
0.00
Total
$26,345.68
Water Department
Checking
$73,442.50
Petty cash
41.60
Total
$73,484.10
Sewer Department
Checking
$22,820.92
Petty cash
41.61
Total
$22,862.53 Manager Paige reported that progress is being made on cleaning out ditches. Residents'
Issues Huntoon presented a letter from Mr. David Felten, owner of a Kelly Cove
properties. The Utility Department will review his questions and construct a
reply. Coughlin: Recommends that NVC appoint a third party who has nothing at
stake in the issue, to design a methodology for reviewing the funding from the
Town relative to the services they provide, and especially related to the
sewer/water services we are going to undertake. Coughlin would like to see us
come up with a dollar amount which more realistically represents our needs.
Crofoot pointed out that Northport was a significant help to us in applying for
grant money to extend the deep water line. Facilities Einstein: (Road study) Mast storage: Bills are out. Finance Robbins will be working with the Treasurer and Secretary to check the bank
statements. After discussion, it was agreed to ask the bank to send a copy of
the statements directly to Robbins, who will initial them and fax them back to
Karen, who will then send them on to Madelyn. Safety Ed Williams is consulting with the Traffic engineers of the State
Department of Transportation and the Chief Deputy of the Waldo County Sheriff's
Department about signs to be acquired. Status of wharf light still unknown. Wharfmaster Fuller will be asked to investigate. Information Robbins will take on the notice posting. Utilities:
David Crofoot 1.
Crofoot reviewed the contract with Dick McElhaney. Metcalf
moved, seconded by Brockway, to authorize Huntoon to sign the contract with
Richard McElhaney to be the NVC Superintendent of the Village's wastewater
control facilities and water supply system. Voted. Metcalf then moved, seconded by Robbins, to authorize the
payment to Dick McElhaney as a standing warrant according to the terms of the
contract. Voted. 2.
The new flow recorder cost $1,600. The old recorder may be
repaired if feasible, to serve as a back-up. 3.
Five Kelly Cove manholes have been sealed. 4.
The DEP asks that a buoy be anchored at the end of the sewer
outfall. McElhaney will take care of this. 5.
Better lighting and a fan ventilation system will be installed
in the wastewater treatment space. 6.
Fernie Barton will have increased duties due to increased
testing. 7.
299 accounts were billed for water. Letters were sent out
informing customers of penalties for unpaid bills. 8.
After review, Metcalf moved, seconded by Robbins to authorize
the President to sign the contract with Aqua Maine to cover our water operations
with their water licenses, until such time as our Superintendent receives a 9.
Proposed budgets were presented for water and sewer
departments. Discussion followed. 10.
Extensive
discussion followed about new wastewater treatment plant. A meeting with DEP
representatives will take place on Dec. 3. Brockway: requested that a letter of appreciation be sent to Jane
Baddershall for her work in the office and with the utility billing this past
year. Metcalf will write this letter. It was suggested, and agreed, to dedicate
this year's annual report to Jane Baddershall. Huntoon: Has a data base of the evaluations of all property owners. Clerk 1.
Report of Archive committee. Information distributed. 2.
Calendar punch list. Items
were added. Lagner will complete the list and post it in the office. 3.
To Do list. A composite list of jobs was reviewed and edited. The meeting was adjourned at 12:03 P.M. Eleanor Lagner, Clerk Northport Village Corporation
To
Do List For December 12, 2004 Huntoon:
Paige:
Hoedtke:
McElhaney:
Crofoot:
Utility Dept:
Metcalf:
Lagner:
Robbins:
Allen:
Brockway:
Items
to be discussed at the December Budget Workshop
PENDING:
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