Northport Village Corporation

Board of Overseers

Minutes of Meeting: December 12, 2004

At 10:00 AM on December 12, 2004, President Huntoon convened the meeting of the Northport Village Corporation Board of Overseers in the Community Hall meeting room with Overseers Metcalf, Brockway, Spollett, Robbins, Allen, Treasurer Sheffield, and Clerk Lagner present. Also attending were Manager Paige and Utilities Superintendent Dick McElhaney, and several residents.

By motion of Metcalf, the minutes of the November 14, 2004 meeting were accepted.

Metcalf moved, seconded by Robbins, that we take the agenda items out of order, per request of Lagner, and address archives. Voted.

Lagner stated that the MBNA grant being offered now is in partnership with office supply company Gaylord, and is primarily for supplies. Since the largest item needed at this point is a lockable 4-drawer, fire-proof filing cabinet to be stored in the Historical Society room, this would not be covered by this grant. Beverly Crofoot is including some materials for the Village with her application for Historical Society supplies from the current MBNA grant. Future money may be available through other MBNA and State grants for purchasing the cabinet and shelving. Metcalf suggested that Lagner pursue this option.

The primary purpose of the meeting was to conduct a workshop on the three budgets to assure that they each included all the debt service and reasonably foreseeable expenses - and allocated them properly. The sewer and water department accounts were examined extensively, and the budget was prepared.

Dick McElhaney, the utilities superintendent, provided input on behalf of the Utilities Department.

Facilities: 

1.      The outer float needs repair. Drexell White and Scott Monroe will be asked if they are interested in doing the job.

2.      Brockway requested action about the replacement of the boat float. Needed are a design finalized so cost estimates can be sought, and a time frame for the project. Hopefully plans will be complete by the beginning of the summer.  Figures for the project should be ready for the January meeting.

3.      Paige may need help with the launching and hauling of the swim and boat floats. He is occupied with water meter installation and storage during those busy seasons. He also needs guidance as to the preferred dates for these activities.

4.      Huntoon suggested that the money collected for boat/mast storage be deposited in a boat float replacement fund.

5.      According to Brockway, some public funding may be available to help with the boat float replacement.

Treasurer's Report

Cash on Hand

General Government

            Checking                             $25,510.14

            Community Hall                          835.54

            Money Market                                 0.00

              Total                                   $26,345.68

Water Department

            Checking                             $73,442.50

            Petty Cash                                    41.60

              Total                                   $73,484.10

Sewer Department

            Checking                             $22,820.92

            Petty Cash                                    41.61

              Total                                   $22,862.53

Sheffield announced that the money has been received from the Town of Northport , but is not reflected in these figures.

Sheffield requested that an Overseer be given authority to view-only the current bank accounts. Metcalf moved, seconded by Allen, to authorize that the approval given to Mike Robbins at the last meeting to be broadened to include on-line, view-only access to the current status of all accounts. Voted.

The next meetings are as follows: (All meetings begin at 10:00 AM in the Community Hall meeting room.)

·        January 16

·        February 13

·        March 13

·        April 10

The meeting adjourned at 11:40 AM.

Eleanor Lagner, Clerk