Minutes of NVC Meeting of April 18, 2004

On April 18, 2004 , at 10:00 AM , President Huntoon convened the meeting of the Northport Village Corporation Board of Overseers in the meeting room at the Community Hall. Present were Overseers Brockway, Crofoot, Robbins, Allen, Hanrahan, and Clerk Lagner.

By vote of Crofoot, seconded by Brockway, the minutes of the March 21, 2004 , meeting were approved as written.

Financials

Robbins gave the treasurer's report in the absence of the Treasurer.

            Balances on hand:

                        General Government                        $100,022.80

                        Water Department                                12,717.81

                        Sewer Department                               21,687.56

·        Allen moved, seconded by Brockway, that the expenses for the renovation of the office/meeting room space in the Community Hall be broken out as a separate item, rather than being included under office expense. Voted.

·        Huntoon reported for Treasurer Doucette concerning accepting personal credit card payment of water/sewer bills. A Camden National Bank representative said that, to their knowledge, no municipality offers this expensive service.

·        Auditor: Figures for the MMA posting will be based on the end-of-year reported figures. Efforts will now be made to engage an auditor for the general fund, and Malcolm Horton will continue to audit the sewer and water department funds. Crofoot moved, seconded by Robbins, that the President or Treasurer be empowered to engage an auditor by the next meeting. Voted. It is understood that the usual and customary fees will be offered.

·        Allen said that the cost of the proposed Web site link will be $675. Allen moved, seconded by Hanrahan, to approve an addition to the warrant for $600 to fund the website. Voted. (The additional $75.00 will be funded later.)

 Safety

·        Police coverage: Judy Rohweder introduced Joan DeMeo, wife of Police chief Sal DeMeo. Sal DeMeo will not be able to provide 5-day coverage this summer since his winter full-time job will extend into the summer. Joan DeMeo, who has passed the ALERT EXAM, is now training in the Maine Criminal Justice Academy Training Program, ending in May. She offers to provide 3 days per week coverage, with Sal covering the other two days. Allen moved, seconded by Crofoot, that Joan DeMeo be hired as police safety officer to work with Sal DeMeo, and to add her name to the Village liability insurance. Voted.

·        Life guard: We have two applicants. Allen moved, seconded by Crofoot, that the life guard salary be raised from $9.50 to $10.00 per hour. Voted.

 Utilities

·        Fancy reported on the progress for Phase I and II projects. Sea Street and Bay Street problems are still unsolved. A possible solution might be widening the road in front of the cottages, but this involves storm drain work, ditching, and other problems. The contractors will be consulted when they return in several weeks. Fancy also presented a summary of the financial involvement by the Town of Northport in the NVC Infrastructure upgrades.

·        A public informational meeting for Village and Northport residents concerning the Bluff Road and Shore Road construction is required by CDBG, and tentatively will be held May 7 at 7:00 PM in the Community Hall. Fancy will publish notices for this meeting.

·        A 6-month extension of the Phase II financing package for $318,000 with the Damariscotta Bank and Trust Co. was signed. (See attachment A.)

·        The students at the University of Maine who have been studying the wastewater treatment problems will present their findings and recommendations on Sunday, April 25, at 3:00 PM in the Community Hall.

·        The income study for Rural Development is almost complete.

·        I & I flow figures are much improved. The Shore Road pump station which receives flow from the Kelly Cove subdivision area, among other areas, continues to measure high. It is uncertain as to just who is responsible for the upkeep of the Kelly Cove pipes. Further study is needed. The NVC was not asked to approve the plan for handling flows from this area as NVC does not own the sewer line (it is a private sewer line), and does not accept responsibility for maintenance. Huntoon suggested that the flow from the Kelly Cove subdivision be recorded.

·        Fancy reviewed the proposed Section 200 - "Management Plan for the NVC Utility Ordinance". Several changes were suggested. This Ordinance will be brought before voters at the August 10, 2004 , Annual Meeting as the initial step necessary for the creation of a Utility Department. During this presentation, Fancy outlined the hierarchy of laws/ordinances/policies which govern our community. (See Addendum B)

·        Hanrahan volunteered to help get the utility bills out in the absence of a secretary.

 Village Agent Paige

·        Choppa's estimate for doing the Community Hall roof is higher than previously received estimates. Paige will seek other bids; decision postponed.

·        Received was a Lawns R Us estimate for mowing lawns of $1,152.75/month for 8 months. Paige will ask them for an estimate covering 6 months only.

·        Huntoon suggested that Paige/Fancy bring to the next meeting an overall view of what needs to be done on the roads.

·        The boat float will be repaired before Memorial Day.

·        Paige requested that a shelter be built for the mailboxes. He will talk with the postmaster.

Residents Concerns

Robbins: Water gathered at 31-35 Broadway. Ditching will take care of it.

Hanrahan:

·        The RV will be coming to park on Village land next to her house again. She will consult with Metcalf about zoning regulations and easements the owner has.

·        A letter concerning the dog problem has been sent to the Town and dog warden.

Clerk

The general information package is ready for printing. Cummings can provide mailing labels. 350 copies will be printed.

·        Annual report. Black printing will be used. Lagner will send out a schedule for submitting articles and a "to-do" list.

·        Calendar. Hanrahan will ask Closter if he is interested in doing a calendar.

Future Meeting Dates

·        May 16

·        June 13

·        July 11

·        July 18

·        August 10 (Annual Meeting)

Utility Meeting Dates: May 7 and June 4 ( 2:30 PM )

Reminder: For Community Hall use, contact Jeanette Tardiff.