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Northport Village
Corporation Board of Overseers Minutes of Meeting:
September 12, 2004 At
9:30 AM on September 12, 2004, President Huntoon convened the meeting of the NVC
Board of Overseers in the Community Hall meeting room. Present were Overseers
Hanrahan, Crofoot, Allen, Spollett, Metcalf, Robbins, Brockway, Treasurer
Sheffield and Clerk Lagner. Metcalf
moved, seconded by Hanrahan, that the minutes of the August 8, 2004, meeting be
approved as written. The minutes for August 22, 2004, were approved as amended
by motion of Metcalf, seconded by Hanrahan. The
treasurer reported the following balances:
General Government
Checking
$6,261.15
Community Hall
707.88
Money Market
48,296.26
Total
$55,265.29
Water Department
Checking
$48,793.75
Petty Cash
100.00
Total
$48,893.75
Sewer Department
Checking
$18,401.45
Petty Cash
100.00
Total
$18,501.45 A
problem has occurred with funding warrant 9 (payment to Sargent & Sargent
for Phase II construction costs). The Town of John
Fancy presented papers to be signed for a 25-year, $318,000.00 bond with Rural
Development. The money was used to finish Phase II (extending the water mains to
the Crofoot
pointed out that when payments are due on this bond, the water department will
be paying an estimated $83,000 in bond payments next year, out of a total budget
of about $115,000. As one current bond will soon be paid off, NVC Water
Department will be paying approximately $70,000 per year for the foreseeable
future. A rate increase must be cleared with the PUC, who should be contacted
next month if an increase is needed for 2005. Final
papers will be signed on Wednesday, October 13, at 9:00 AM. Manager
Paige Roads
(Drainage problems):
Fancy pointed out that problems existing before the construction may have been
improved, but the infrastructure plans did not include complete correction of
all drainage problems, which would cost more money than the Village has. It was
decided to have the facilities committee, assisted by Robbins, set up a
sub-committee called the "Road Improvement Committee" to do a study,
with the goal of having facts and figures for a special warrant on next year's
annual meeting. It was also asked that this study look into the zoning
regulations as they effect drainage. The road problem will be discussed in the
October meeting, and people are urged to come with suggestions and to join the
committee. Paige
added that the cottages on the east side of Recycling:
Recycling will stop on October 15. Paige
stated that there is a drainage problem in lower Visitor's
Concerns Setzer:
Emily Setzer requested permission to put a park bench in Dog
clean-up: Certain
areas, namely the approach to the wharf, and Kelly Cove beach, are not being
kept clean. Suggested was a "dog waste unit" consisting of bags and
containers. Hanrahan will re-post the ban. Facilities
Committee- Brockway 1.
MMA Survey:
(Insurance provider)- Recommendations will be presented for next meeting in
writing. 2.
Department of
Conservation: Dated 1975, we were given a "Constructive Easement" to
use publicly-owned submerged land for a shore-front structure. This has to be
renewed every 30 years, with a $100 administrative fee. 3.
Mast storage (in
Community Hall) agreement. Forms are ready. 4.
Mail box
structure needs someone to build it. It was decided to build it next spring. 5.
Alden Badershall
and Dick Brockway are finishing the basement area in the Community Hall. After
discussion, Karen Hoedtke, office secretary, offered to clean. She is to bill
her time @ $15.00/hour. Finance
Committee Hanrahan
introduced Karen Hoedtke, (pronounced Herdka), the new office secretary for the
Village, who is also a notary public. Safety
Committee Police
Car: The police car
needs a new fuel pump at an estimated cost of $200. Bob Smith has offered to
allow storage again in his barn for the same price as last year. Robbins moved,
seconded by Hanrahan, that NVC pay Smith a maximum of $100, plus the cost of
parts, to look at the car. If he can't fix it, it will be sent to a garage, then
stored in the Smith barn. Voted. Lifeguards:
Metcalf stated that hiring more than one life guard was a detriment to building
continuity and relationships with the kids, and she expressed dissatisfaction
with the situation this past summer. Light
on Dock: The light
on the approach to the dock is out. Metcalf will ask Drexel Smith to see about
having it replaced, possibly with some shading. Robbins:
Ed Williams has completed a survey of speed problem areas in town. Parks Pump
station planting:
Beverly Crofoot offered to contact the abutters so they can choose the
plantings. Hanrahan moved, seconded by Metcalf, that we authorize the
expenditure of up to $200 per pump station for plantings. Voted. Utility
Department Responsibilities
to trustees have been assigned: Metcalf-the superintendent search; Spollett and
Crofoot-budget; Cressey-office function; Dick Brockway-continue to oversee the
plant management as long as he is available. The immediate hiring of a licensed
operator/manager is absolutely necessary. 1.
Secretary:
Working 20 hours a week. After warning letters were sent out, payments came in,
and now the water receivables are down to $5,750, and the sewer, $6,800. 2.
The flow meter
transducer and recorder destroyed by lightning in July will be replaced soon. 3.
DEP: The new
license has been received. It allows us 63,000 gallons a day throughout the
year, but the testing schedule is more onerous. 4.
Fancy has the
next report ready for the DEP, his last. The Utilities Department needs someone
to take over that function. At the moment, no individual has been found for the
Superintendent position. A contract service is being considered. 5.
Complaints about
Phase II construction problems will be passed on to Sargent & Sargent. 6.
Woodard &
Curran is owed $5,000 for the DEP reports. 7.
DEP has received
our reports. We do not have the money to pay for sewer treatment construction,
and the DEP does not have money to assist. A meeting with the DEP will take
place this fall. Clerk 1.
Huntoon requested
that an official list of committee members be published. 2.
A year-long time
line checklist is being prepared. 3.
Thank you notes
will be sent out by the committees to past committee members who are no longer
working on the committee. The
meeting was adjourned at 11:30. Eleanor
D. Lagner, Clerk Northport
Village Corporation |