Northport Village Corporation

Nominating Committee Minutes

June 9, 2004 at 7 PM

Community Hall

Present: Sid Block, Chair

              Blair Einstein

              Eleanor Handler

              Russell Handler

              Kenneth Vlodek

1. A discussion regarding the duties of the Nomination Committee (NC) included the understanding that this committee is not described either in the Charter of 1915 or in the By-Law revision of 1989 but rather is a creation of the Board without specific instructions to its members.  In recent years the primary activity of the NC was to identify and encourage candidates to run for office and to present a slate at the Annual Meeting (which usually was quickly elected by unanimous approval).  Last year, however, problems occurred when there was an excess of willing candidates.  The comments of Bill Cressey, a member of last year’s NC were noted, and it was decided that this year the NC would pursue a more formal plan of community-wide notification and inclusion of all those interested in running for office on the ballot, rather than a NC slate.

2. The draft of the “Request for Nominations for Officers and Overseers of the Northport Village Corporation” was reviewed and suggestions made.  The brief descriptions of the duties of the individual officers and overseers included in the draft were formulated from information in the Charter, the By-Laws and a summary description of the activities of the Clerk by Ellie Lagner. A final draft will be sent to the members for approval, following which it will be posted on the Village bulletin boards and website. 

3. The next meeting of the NC is planned for Saturday, July 31 at 8 AM at the Community Hall

4. The Meet the Candidates event is planned for Saturday, August 7 at 4 PM at the Community Hall

5. Sometime in August, following the Annual Meeting, the NC will meet to review this year’s election process and to generate recommendations to the Board

Addendum:

            The “final draft” of the Request for Nominations was subsequently written, reviewed by the Committee, approved via e-mail and then printed, posted on the bulletin boards and the website.  Within a few days, Tim Samway contacted the Chair with some constructive suggestions.  The Request was then amended to include the Moderator, the terms of office and to clarify the Procedure for Nomination.  A new draft was circulated to the Nominating Committee and the Board, requesting any additional comments.  Receiving none after a week, the revised Request was printed and will be posted on the weekend of June 26-7.