Northport Village Corporation

Overseers’ Meeting

January 15, 2006

 

Minutes

 

Present: Jo Huntoon, President; Overseers: Peter Allen, Margaret Brockway, David Crofoot, Linda Houghton, Judy Metcalf and Peter Spollett; Julian Sheffield, Treasurer; Bill Paige, Village Agent and Karen Hoedtke, Secretary.

 

Brockway moved and Spollett seconded that the minutes of the last meeting be approved. Voted.

 

Treasurer’s Report:

 

As the accounting has been moved in-house effective January 1st, Sheffield will be starting new files based on the 2005 unaudited balance sheet.

 

Crofoot moved and Metcalf seconded to authorize $80 for continuing education courses for the Village factotum. Voted.

 

Cressey moved and Metcalf seconded to pay the $500 fee to TRIO for the software for tax billing and the $500 maintenance fee for this year only. Voted.

 

The Warrants were submitted for approval.

 

Village Agent:

 

Paige reported that the work on Main Street seems to be working. On the lower end of Griffin Street , there is no way for the water to get to the catch basin without crossing the road. Possibly a paved swale would make the adjustment necessary. Paige to submit his bill to the Village for the time spent cleaning off the catch basins.

 

Visitors Concerns: None.

 

Committee Reports:

 

Communications: None.

 

Facilities: The Community Hall needs painting; to be placed on next month’s agenda.

 

Safety: None.

 

Surface Run-Off: None.

 

Tree Warden: None.

 

Utilities: On the sewer side, Crofoot reported that there was another flow violation in December; no quality violations. The new pump at the Shore Road pump station has been installed. With the prior repair at the pump station and the work on the Granston property, there were 250 kwh used compared with the 1500 kwh last year. McElhaney is convinced that the most effective way to locate the egregious I&I is through camera inspection during the wet months (April and early May) and bids have been requested. Because McElhaney is concerned about the accuracy of the effluent readings, he will be installing a staff gauge to monitor the flow more closely.

 

On the water side, McElhaney noted a spike in the background usage on the chart and notified Paige. Paige quickly found the broken line in Birchcrest and notified the owners. In the agreement with Belfast Water District, the Village must have the meter at the water vault calibrated. To this end, McElhaney and Paige will pull the meter, take it to the Bangor Water District for calibration and will then reinstall the meter. There will be no interruption in the water service to the Village as the line will be re-routed through a 2” meter that is available for that purpose.

 

The billing went quickly this time as Paige read the meters when they were pulled. There are still some meters without external readers; this problem will be corrected in the spring.

 

Old Business:

 

Utilities Budget: Crofoot moved and Metcalf seconded to approve revision 5/5 of the Utilities budget for 2006. Voted.

 

Booklet revision: Copies of the 2005 booklet were given to the Overseers; Hoedtke to convert the booklet into a Word document and e-mail it to them for any revisions, additions, or corrections.

 

The next meeting is scheduled for February 12th.

 

Metcalf moved and Brockway seconded to adjourn at 10:50.

 

Respectfully submitted,

 

Karen L. Hoedtke,

Secretary