2005 Clerk's Report

For a resident's notes of the meeting, click here.

For a copy of Toni Mailloux’s article regarding the 8/9/05 NVC 2005 Annual Meeting, as published in the Waldo Independent, click here.

Clerk’s Report of the Annual Meeting

Of the Northport Village Corporation

Annual Meeting

August 9, 2005

The Annual Meeting of the Northport Village Corporation was held on Tuesday, August 9, 2005, at 6:30 PM in the Bayside Community Hall with approximately 81 voters present. Also in attendance were Sal DeMeo, Village Police Officer, and Karen Hoedtke, Village Secretary. The Clerk opened the meeting by reading the Call and Return on the Warrant. The meeting had been posted on five locations within the Village, and in the newspapers. The Warrant and Clerk’s minutes of the Annual Meeting, 2004, had been included in the Annual Report which was published more than two weeks before the meeting.

The Treasurer’s report as of December 12, 2004, follows:

General Government

Checking $25,510.14

Community Hall 835.54

Total $26,345.68

Water Department

Checking $73,442.50

Petty Cash 41.60

Total $73,484.10

Sewer Department

Checking $22,820.92

Petty Cash 41.61

Total $22,862.53

The Treasurer’s report as of July 2005 follows:

General Government

Checking $36,411.61

Community Hall 876.29

Petty cash 32.88

Total $37,320.78

Water Department

Checking $70,754.66

Petty Cash 30.72

Total $70,785.38

Accounts Receivable $1,630.01

Sewer Department

Checking $19,327.65

Petty Cash 36.37

Total $19,364.02

Accounts Receivable $ 5,930.42

Deirdre Goode, the newest United States Citizen in the Village, led the Pledge of Allegiance.

Article 1: J. Timothy Samway was elected Moderator of the meeting.

Article 2: President Josiah Huntoon opened his report by explaining the individual responsibilities of each of the Overseers, as follows: P. Allen- safety; M. Brockway- Facilities; D. Crofoot- Utilities; J. Metcalf- Utilities; M. Robbins- finance and communication; P. Spollett- Utilities. M. Hanrahan resigned during the year because of time constraints.

Thanks were extended to Timothy Samway for his assistance in seeing that the annual meetings were conducted efficiently and legally, and to Bill Paige for his diligent efforts in making things run smoothly in the Village.

Huntoon praised the Utilities Committee for the “minor miracles” of organization and accomplishments, particularly in interaction with the DEP.

He also thanked Treasurer Sheffield for her hours spent modernizing Village accounting methods, and working to eventually bring all accounting in-house.

During the Treasurer’s report, Sheffield briefly explained a change in accounting procedures as the Village is moved from a cash basis to an accrual basis which shows income that is supposed to come in, not just cash received. This change, requested by the auditor who will be responsible for the entire audit in the future, will be implemented during the coming year.

Article 3: To see what sums of money the Northport Village Corporation will raise and appropriate for the following accounts for the fiscal year 2006:

Overseers Proposed Budget

Total income $157,176

Expenses

General Government $66,726

Roads & Storm Drains 16,400

Protection & Safety 22,200

Community 17,550

Debt Service & Reserve 34,300

Total Expenses $157,176

This money will be raised as follows: $25,000 to be requested from the Town of Northport on the warrant of its Annual Town Meeting, and the balance to be raised from the Village Tax. If the warrant is not approved by the Town of Northport , the budget will be raised entirely from the Village Tax.

Robbins moved, seconded by Allen, that the Article be passed. After discussion,

Article 3 was Voted.

Article 4: To approve borrowings by the Northport Village Corporation in an amount not to exceed $50,000 for working capital purposes. Funds are to be borrowed in anticipation of the 2006 taxes. Moved by Crofoot, seconded by Brockway, and Voted.

Article 5: To approve borrowings by the Northport Village Corporation in an amount not to exceed $100,000. Funds are to be used towards replacement of the Community Hall and wharf as needed, emergency repairs to utilities operated by the Village Corporation, or for reconstruction of shoreline damage to property owned by the Northport Village Corporation as a result of a storm. Moved by Metcalf, seconded by Robbins, and Voted.

Article 6: To fix a rate of interest on taxes delinquent after November 30, 2005, equal to that charged by the Town of Northport . Moved by Robbins, seconded by Crofoot, and Voted.

Article 7: To elect the Officers by written ballot.

The Moderator asked Nominating Committee chairman Blair Einstein to present the slate of officers. For President, Einstein nominated Josiah Huntoon. No names were presented from the floor and Huntoon was elected President of the Village Corporation for the coming year.

Einstein then nominated Julian Sheffield for Treasurer, who was elected unopposed.

Eleanor Lagner was the sole nominee for Clerk, and thus was re-elected.

Article 8: Einstein presented the Nominating Committee’s slate for the office of Overseer (7), as follows:

Peter Allen Margaret Brockway William Cressey

David Crofoot Linda Houghton Judy Metcalf

Peter Spollett

No nominations were made from the floor, so the slate as presented was Voted.

The Moderator then thanked Mike Robbins for his contributions to the Board, and to the young people who were prepared to post names on the board if anyone had been nominated from the floor.

Article 9: Crofoot moved Article 9, seconded by Brockway, as follows: To see if the Northport Village Corporation will vote to appropriate and authorize a majority of the Overseers of the Corporation to borrow on behalf of the Northport Village Corporation a principal amount not to exceed $500,000, and to issue and sell for that purpose general obligation bonds or notes of the Northport Village Corporation, the proceeds to be used for the purpose of financing repairs and improvements to the current wastewater system (“the Project”), such bonds and notes to be issued upon such further terms or conditions as may be determined by a majority at least of the Overseers of the Northport Village Corporation, and further to authorize the Overseers to accept and expend federal or state grants, execute any and all contracts and documents, and take any and all actions necessary or convenient to issue the bonds or notes of the Northport Village Corporation and accomplish the Project.

After discussion Article 9 was Voted.

Article 10: (Citizen’s Request) “To appoint an ad hoc committee of residents on Bay Street to evaluate proposed solutions for and obtain cost estimates for the remediation of surface water runoff issues.” Sid Block presented the reasoning behind the article, which was then amended to read, “To appoint an ad hoc committee to evaluate proposed solutions for and obtain cost estimates for the remediation of surface water run-off issues.” Moved by Block, seconded by Robbins. Voted.

Article 11: Committee Reports.

Facilities: Brockway complimented those maintaining the parks, which are in excellent shape this summer.

Safety: Allen announced that the playground memorial fund needs contributions.

Signs on the wharf have been revised and updated.

Speeding is still the primary safety problem.

The Utilities Department: It is requested that no one park in the area over the sewer treatment tanks next to the wharf entrance.

The meeting concluded with a reading of the names of those who died this year. It had been noted that Matthew Stuen was incorrectly listed in the annual report as Matthew Stuen Wiesenbach, and Leon Lord was added to the list.

By motion of Jane Phillips, the meeting was adjourned at 8:35 P.M. The newly elected Officers and Overseers were then sworn in by Clerk Lagner.

Eleanor Lagner, Clerk

Northport Village Corporation