Northport Village Corporation

Board of Overseers

September 18, 2005

Minutes

The meeting of the Board of Overseers was called to order by President Jo Huntoon. In attendance were Overseers Brockway, Cressey, Crofoot, Houghton, and Metcalf, Treasurer Sheffield, Village Agent Paige and Secretary Hoedtke.

Metcalf moved and Brockway seconded that the August minutes, as amended, be accepted. Voted.

Treasurer’s Report:

                        General Government

                                    Checking                      $30,126.67

                                    Comm. Hall                         876.29

                                    Petty Cash                             32.88

                                             TOTAL               $31,035.84

                        Water Department

                                    Checking                      $67,078.99

                                    Petty Cash                             30.72

                                             TOTAL               $67,109.71

                        Sewer Department

                                    Checking                      $14,886.18

                                    Petty Cash                             36.37

                                             TOTAL               $14,922.55

Metcalf moved and Cressey seconded that the Treasurer’s Report be accepted. Voted.

The Warrants were available and signed.

Village Agent:

The swim float is already out; the boat floats will be pulled the first weekend in October.

Northport Yacht Club:

(Taken out of order.) Bill Haverty appeared for the Northport Yacht Club to request permission for the placement of a foundation under the building. Construction probably would be scheduled for Fall 2006. The Yacht Club building is sited on NVC property.  Crofoot recommended that, since this may impact on Utility Dept plans for upgrading the wastewater treatment plant, Haverty should meet with Superintendent McElhaney and to determine whether the Yacht Club project conflicts with that of the Utilities Department.

Visitors Concerns: None.

Committee Reports:

            Communications, Facilities and Finance: None.

            Tree Warden: Jane Phillips met with John Tooley, a licensed arborist for their annual walk-about. No major tree work was advised this year.  One resident felt that some suckers should be trimmed, Tooley said it wouldn’t be harmful; he could do the work at the resident’s expense. Residents are urged to contact Phillips with any concerns about the condition of public trees and she would have Tooley check them out. (Tooley also can be contacted for any tree work on private property.)

Phillips indicated that the use of flower barrels to prevent parking on the wastewater treatment tanks has not been completely successful; she felt large rocks might be required.

            Utilities: The sewer line work on the Granston property and the clean-up (left over from the Phase I & II projects) have been completed.

McElhaney has provided the Committee with day-to-day data on I & I corresponding to rain events which indicated that, in addition to infiltration, there is still significant inflow.

As part of the I & I study required by the DEP, smoke testing will be performed during the week of September 26^th to locate breaks and defects in the sewer system. This must be done during the dry season, with flow testing and “videoing” the lines to be performed in the spring during the wet season.

One of the two pumps on Shore Road is down and must be replaced; there is no money in the present budget for such a repair. Metcalf moved and Brockway seconded to authorize McElhaney to get a new pump set up and running without delay, with payment from the Village reserves. Voted.

Crofoot introduced Jane Strauss indicating that she would be willing to serve on the Utilities Committee. Crofoot moved, Metcalf seconded, that Strauss be appointed Member At-Large of the Utilities Committee. Voted.

            Surface Run-off: Cressey’s report: Alden Badershall and John Crowe have been extremely helpful with advice, for which Cressey expressed his gratitude. Crowe will continue to advise in the future. The committee currently consists of Overseers Cressey and Houghton and resident Bob Smith. Cressey had also approached Sid Block.

Crofoot moved and Metcalf seconded that Sid Block be appointed to the committee. Voted

Trenholm expressed his concerns about Main Street runoff into the basement of the condominiums and indicated that further delay would seriously exacerbate the existing problem.

Ted Berry Co. has submitted a proposal for the clean-out of 40-50 catch basins.

Cressey’s recommendations:

1. Change the grate on the storm drain opposite Elaine Smith’s house on Bay St .

2. Crofoot moved, Metcalf seconded to replace the grate with a Cascade grate. Voted.

3. Arrange for clean out and proper maintenance of the swales and storm drains annually or biannually. Metcalf moved and Crofoot seconded that Ted Berry Co. be hired per his proposal. Voted.

4. Hire a consultant (such as a road contractor) to address the complex problems of Main Street and Maple Street . Metcalf moved and Brockway seconded to retain for up to $5,000 an appropriate professional for a cost-effective solution. Voted.

Metcalf moved and Brockway seconded to direct the President to write a letter to the Town of Northport to keep them informed of the above recommendations and motions. Voted.

            Safety: The police will be here Columbus Day weekend particularly for the Hospice Fundraiser to be held at the Community Hall.

Old Business:

Metcalf reviewed the proposed changes to the Zoning Ordinance. These are aimed at resolving inconsistencies of language with regard to height.  Publication will be in the Republican Journal September 22^nd and 29^th,  a copy of the proposed ordinance will be available in the Village office as of September 20, with a public hearing scheduled for 10:00 a.m. October 8^th and adoption at the November 13^th Overseers meeting.

Cressey moved and Houghton seconded to recommend the changes to the Zoning Ordinance. Voted.

New Business:

Metcalf moved and Cressey seconded that the President and Treasurer (1) meet with the Town Tax Collector and direct the Town Tax Collector to rebill, and (2) further to authorize any overpayment to be refunded. Voted.

Cressey moved and Metcalf seconded to authorize the purchase of FileMaker Pro 7 for under $300. Voted.

The President and Overseers went into Executive Session regarding personnel matters.

The meeting adjourned at 12:41 p.m.

Respectfully submitted,

Karen L. Hoedtke,

Secretary