Northport Village Corporation

Overseers’ Meeting

October 8, 2006

Minutes

Present: President Jo Huntoon; Overseers Margaret Brockway, Linda Houghton, Judy Metcalf, Judy Rohweder; Treasurer Julian Sheffield; Village Agent Bill Paige; Secretary Karen L. Hoedtke; Residents Maria Borden, Dick Brockway, David Crofoot, Richard MacKinnon.

Metcalf moved and Brockway seconded to accept the minutes of the last meeting.

The warrants were circulated for approval by signature.

Treasurer’s Report: Sheffield called attention to the fact that as the report is on an accrual basis, the real estate taxes on the Profit & Loss represent the total billed, not the total received. She also noted that the Deferred Tax Revenue item on the Working Capital was set by the auditors. As the surface run-off has not been segregated from the Roads in the 2006 budget, an item has been created to track the expenses. To give Hoedtke uninterrupted time for accounting tasks, the office will not be open to the public on Thursdays until 12:30.

Village Agent: Paige noted that in many instances access to utilities (meters, valves, etc.) is difficult due to flowers, shrubs, etc. which have been planted around them. Access to the utilities must be preserved.

Visitor Concerns: Maria Borden, who lives at the corner of George and Upper Maple, spoke about the condition of the road at that point on Upper Maple, that it has become very rutted and needs grading and gravel. Paige noted that the sides of the road have become so high that the rainwater has to drain down the road causing the rutting. Further, that the dirt roads were not made for heavy equipment. Metcalf suggested that the Overseers adopt a policy whereby the CEO would look at what size equipment would be coming into the Village and offer some guidance.

Committee Reports:

            Communications: Suggestion was made that Bill Cressey post information on the bulletin boards to keep the public informed as to the status of the surface run-off work.

            Facilities: Brockway reported that it was learned that the causeway is in desperate need of repairs. She had requested estimates concerning repair, not replacement, of the sea wall ($14,000 - $16,000). She will seek estimates for a whole package (sea wall and causeway) with each item separate.

Dick Brockway said that a group met recently concerning the boat float. Several configurations were discussed, with a cost estimate of $15,000 to replace with the same size and configuration. The matter of funding was discussed with the Town of Northport , the Northport Harbor Committee, the Northport Yacht Club, and the DOT as possible sources.

Gordon Fuller will get estimates from Northport Boat and will contact Rob Frank for designs and costs. Brockway will check with Winterport.

Brockway requested the following:

1. A letter requesting funding from the Northport Harbor Committee with copy to the Selectmen.

2. A guarantee that NVC will fund the float if necessary.

3. Assistance in writing grants.

Metcalf moved and M. Brockway seconded to authorize NVC to expend up to $18,000 for a new boat float subject to the solicitation of funding from the Town and the application of any available grant monies. VOTED.

Metcalf will write a letter to Drexel White and the Selectmen for Huntoon’s signature.

            Utilities: Rohweder noted that there were no violations last month. We are still waiting for the wet weather for the camera study. UME has been contacted concerning a study to add aeration to the present treatment tanks.

George Allen’s application for sewer reconnection was reviewed. Metcalf moved and Brockway seconded to approve the application. VOTED.

Ken Smith’s application for sewer reconnection was reviewed. Metcalf moved and Brockway seconded to approve the application. VOTED.

Richard MacKinnon’s application for a new sewer connection was reviewed. The Utilities Committee had recommended that the Overseers not accept the application on the basis of the lot being large enough to support a septic system. MacKinnon noted that he had paperwork available (not available at the time of the Utilities Committee meeting) indicating that an application was filed and approved in 2003 by Cecil Wood, then owner of the land).

Metcalf moved and Brockway seconded that the Overseers adopt the recommendation of the Utilities Committee to reject the application. VOTED: 3 YES, 1 NO.

MacKinnon to take the application and the additional paperwork back to the Utilities Committee for further review.

            A follow-up letter is being sent to Jim Huning and Kevin Coughlin regarding the retaining wall and insulation, etc., of the Pump Stations.

            New Business: A memo was received from Bill Cressey requesting that an Overseer attend the October 25^th meeting of the Town [it has since been determined that the meeting is October 16^th] regarding the division of the roads. Huntoon will contact Peter Allen and see if he is able to attend.

Crofoot stated that the Town will be asked to notify us when any building permits are issued for the Village.

The meeting adjourned at 9:15 a.m.

Respectfully submitted,