Northport Village Corporation

Board of Overseers

March 19, 2006

Minutes

Present:  President Jo Huntoon, Overseers Peter Allen, Margaret Brockway, Bill Cressey, David Crofoot, Linda Houghton and Judy Metcalf; Village Agent Bill Paige; Secretary Karen Hoedtke; by telephone, Treasurer Julian Sheffield. Also attending were Dick Brockway and Bob Smith.

Treasurer’s Report: Sheffield reported that the $25,000 due from the Town should have been booked as a receivable on 12/31; the money has since been received and all recording has been completed. Sheffield cautioned that the funds allocated to Miscellaneous have been expended and that future items earmarked for that category should be given serious consideration and, if possible, allocated to a specific line. The February and March transfers to the water and sewer reserve accounts were made in March and the accounts are now up-to-date.

Referring to the sewer balance sheet, Sheffield recommended that the reporting of a long-standing item be changed. It was confirmed that a $25,000 expense had been billed to and paid by the General account and reimbursement by the sewer department was not expected. Cressey moved and Metcalf seconded to correct a reporting error which had been carried over, to eliminate the $25,000 liability of the sewer department and to place the item on the next month’s agenda. Voted.

The Warrants were circulated for approval.

Metcalf moved, Brockway seconded to accept the minutes of the last meeting. Voted.

Village Agent: Paige has the ring for the storm grate at the corner of George and Griffin and is waiting for some welding to be done before it is put into place.

Visitors Concerns:

Bob Smith spoke about the condition of Main Street . The road had been crowned and swales were in place; heavy rains deepened the swales but the water was carried well in the swales. However, with snow plowing the road is no longer crowned and the earth that formed the crown is now in the swales. He recommended crowning, tarring and swales.

Paige noted that the culvert at the corner of Main is too small for the volume of water it must carry.

Cressey has contacted Mr. Al Hodsdon, a civil engineer, who will walk the roads (Main, Maple and Griffin ) and give recommendations and an estimate of the cost for repairs. His cost for the consulting services would be $800 - $1,200; a like amount would be charged for full specifications if the work were to be put out to bid.

Cressey has contacted Marriner Paving for estimates for a) paving and paved swales, and b) just paved swales, for the three roads noted above. Metcalf recommended using Marriner’s engineering expertise as well. Crofoot noted that there is a major problem with North Street and it should be within the scope of Cressey’s proposals.

Cressey moved and Crofoot seconded to allocate $1,200 for the purpose of bringing a civil engineer into the Village to observe road conditions including, but not limited to, Main Street , for recommendations as to repair and cost estimates of the road(s). Voted 6-0.

Facilities: Brockway has received notification that grant money (up to 75% of the cost) may be available for a new float. Estimates for a new 16’ x 36’ float range from $14,400 - $20,000. Metcalf will work with Gordon Fuller on the application which must be in by April 7^th.

Safety: Allen reported that the lifeguard will return this year. It was recommended that she attend an Overseers’ meeting for a clarification of her responsibilities and that a list of her duties be posted on the wharf.

Utilities: The sewer flow in January averaged 61,650 gpd with a high day of 65,689 gpd. The flow meter was recalibrated to correct a +1.1” error of flow over the weir. The corrected flow then would be 23,000 and 27,000 gpd, well below the flow limit. The Granston repair and the repairs to the Shore Road pump station made significant differences on the flow chart. The TV camera inspection of some of the lines will take place late March or early April. The $5,000 which had been held back on the Sargent & Sargent account has now been paid. Dick McElhaney is to contact the DEP/EPA for clarification of our 301-H Waiver.

Annual Reports: The reports of the committees are requested by April 15^th.

Pamphlet Review: Changes, suggestions etc. will be reviewed at the next meeting.

Broadband Proposal: Metcalf moved and Allen seconded to appoint an ad hoc committee consisting of Wendy Huntoon, Gordon Fuller (or his yacht club designate) and Peter Spollett to review the proposal and make recommendations. Voted.

The next meeting is scheduled for April 9^th; the May meeting will be scheduled at that time.

Metcalf moved to adjourn at 11:50.

Respectfully submitted,

Karen L. Hoedtke