Northport Village Corporation

Overseers’ Meeting

May 21, 2006

Minutes

Present were: President Jo Huntoon; Overseers Peter Allen, Margaret Brockway, Bill Cressey, Linda Houghton, Judy Metcalf, Peter Spollett; Village Agent Bill Paige; Tree Warden Jane Phillips; Secretary Karen L. Hoedtke and briefly, by telephone, Treasurer Julian Sheffield.

Brockway moved and Cressey seconded to accept the minutes of the last meeting. Voted.

The Warrants were circulated for approval.

Treasurer’s Report: Sheffield noted that an $850 savings account no longer appears in the water financials. It had been booked twice, once in water and once in general, and it now correctly appears in the general account.

There are presently no capital expenses shown on the proposed budget prepared by Sheffield . Cressey indicated that $30,000 for roads should be included in the budgets for the next four years.

Surface Runoff Committee: Cressey reported that the committee met and prioritized the list of projects as follows: 1. Two catch basins on George; 2. a catch basin above the Inn on Main Street with appropriate drains and, probably, a culvert for the Inn ’s driveway; and 3. replace the culvert under Broadway at Maple. Cressey to secure a cost bid from Hodsdon for supervising the work, to determine if he or Paige will supervise. Should have final plans for review by the Board shortly after Labor Day. In the meantime, Cressey to talk with Steve Trenholm about some shaping at the Inn this summer.

Cressey and Crofoot met with Selectman Ed Moran to determine which roads the Town is responsible for maintaining. Moran presented the mutually agreed upon findings to the Board of Selectpersons for a final decision. Cressey suggested that an ad hoc committee be formed (Huntoon, Crofoot, Cressey and three Selectpersons) to finalize the details in writing.

Village Agent: Paige asked about the float grant; Metcalf has not received further information but will call for our status after Memorial Day. The float is not in good shape but might make it through the season. Paige hopes to have the floats painted and in the water by Memorial Day. Metcalf suggested asking for volunteers from the Jr. Yacht Club.

Committee Reports:

         Communications: None.

         Facilities: Brockway noted that there needs to be some earth placed at the causeway; Paige will take care of it. Paige reported that the light on the wharf had to be replaced due to corrosion; the junction box and bulb will be replaced. The sockets in the hanging lights in the Community Hall have been replaced.

         Safety: Allen reported that the first aid kit in the lifeguard’s box on the wharf needs to be replaced. The lifeguard’s regulations will be posted on the dock in addition to the wharf regulations posted by the Harbormaster. The lifeguard will attend the June 18^th meeting.

The police contract has not been signed as yet. The season will begin June 28^th this year with 8 hour shifts the hours of which will be determined by the DeMeos.  Metcalf moved and Cressey seconded to increase the gas allowance to $50/week. Voted. Metcalf moved and Cressey seconded to increase the hourly rate [for the police] to $13.50. Voted. The police car needs a new battery and muffler system to pass inspection. Metcalf moved and Brockway seconded to allow up to $500 for repairs. Voted.

Phillips expressed a concern that if the Community Hall is being used for a large event, the police should be monitoring the traffic for the set-up period as well as the event itself.

         Tree Warden: Phillips has received correspondence from a resident requesting information as to records or surveys which will reconcile the question of ownership of the tree at Broadway and Main Street . Metcalf to secure copies of recorded surveys.

         Utilities: The last Utilities Committee meeting was May 5^th. There will be a workshop May 26^th for line-by-line review of the Utilities Ordinance. As a result of the correction to the flow meter, there was no violation last month. In fact, many of the past violations may have been due to the incorrect flow meter recordings. Discussion of a letter received from the DEP concerning the 301(h) waiver; McElhaney authorized to continue dialog with the DEP. A diver was hired for the annual outfall inspection; no leaks were found.

Old Business:

         Informational Booklet: All revisions have been incorporated and it will be taken to the printer shortly.

         Broadband Proposal: Ongoing research.

New Business:

         Nominating Committee: Metcalf to contact Mike Robbins and request that he chair the committee.

The Board went into the scheduled Executive Session for a personnel matter. Following the Executive Session Metcalf moved and Brockway seconded to acquire income protection plan short-term disability at a 55% weekly benefit for employees. Voted. Metcalf moved and Allen seconded that the Utilities Trustees look at matching the plan. Voted.

Huntoon signed the Certificate of Northport Village Corporation which is to be sent to the Town Assessors.

Respectfully submitted,

Karen L. Hoedtke

Secretary