Northport Village Corporation

Overseers’ Meeting

June 18, 2006

Minutes

Present: President Josiah Huntoon; Overseers Peter Allen, Margaret Brockway, Bill Cressey, David Crofoot, Linda Houghton, Judy Metcalf, Peter Spollett; Treasurer Julian Sheffield; Secretary Karen Hoedtke

Crofoot moved and Metcalf seconded to accept the minutes of the last meeting.

Community Hall Rental Requests:  Ando Anderson hosts a Review at the Colonial Theater in the winter and requested permission to present the Review at the Community Hall on August 6, 2006, from 7:00 p.m. – 9:00 p.m. with additional set-up time.

Metcalf moved and Allen seconded that Anderson be allowed to use the Community Hall on August 6^th under the following conditions:  Anderson to secure and present an insurance binder; the troupe will pay for a 4-hour shift of one police officer; an appropriate donation, as set by the Overseers, will me made; there will be no parking at the Community Hall. Voted.

Harvey Thurston, Grace Tabernacle Church , requested use of the Community Hall August 18, 2006, 6:30 p.m. – 8:30 p.m. for an old-fashioned gospel sing-along at no charge. Attendees will be transported by van from the church or the school; he has insurance coverage.

Metcalf moved and Spollett seconded that Grace Tabernacle be permitted to hold the gospel celebration provided that an event rider is presented; handicapped parking at the Community Hall only; payment of a 4-hour shift for one police officer; and a suitable donation be made. Voted.

Treasurer’s Report: Sheffield reported that she met with the auditors in preparation for the final audit. Cressey moved and Metcalf seconded to approve the prepayment of 500 gallons of fuel at a cost of $2.499. Voted.

Brockway moved, Cressey seconded to accept the treasurer’s report. Voted.

The Warrants were circulated for approval by signature.

Visitors’ Concerns: Alden Badershall is concerned about the poor visibility at the top of Sea Street due to the bushes. Allen to speak with the residents and, if necessary, the road commissioner.

Committee Reports

Communications: Metcalf reported that the official web site needs to be reviewed and revamped; Judy Rohweder is no longer able to take care of it.

Facilities: The boat float is in; the swim float is almost in. Painting of the Community Hall should be started next week as the ladders have been delivered. After discussion, the recommendation was made that the suggested donation for use of the Community Hall by non-residents should be set at $50.

Safety: The lifeguard’s contract has been signed, she is scheduled to begin June 24^th. She has cleaned the equipment of mildew and the first-aid materials have been replaced. The lifeguard rules are ready to be posted; the line around her area still needs to be painted. Michelle’s sister is fully qualified and will be able to fill in whenever necessary.

New contracts will be sent to Sal and Joan Demeo for signature. Additional 25 mph signs should be placed along Shore Road ; Allen to discuss with the selectmen and/or the road commissioner.

Merithew Square can be used for gatherings as long as there is no liquor and it is cleaned up.

Tree Warden: The satellite dish issue is still in the process of being resolved; Phillips to so advise the residents. Spollett noted that two trees by his house are in poor shape; Phillips will have the arborist check them out. If the trees need to be removed, Spollett offered to share the cost with the Village. Dutton checked the area by the old “jail” and, because of the canopy, would not recommend trees but will plant some blooming bushes and a rock garden.

Utility: The Village was in full compliance during April. Wiring has been installed for the back-up generator at the treatment plant. If the power is interrupted for more than five minutes, an alarm will flash; a sign will give an emergency call number.

Have moved from a 90° to a 60° weir because of the decrease in flow. The treatment tanks have been pumped; more gravel noted, probably the result of leakage from leaky sewer mains or inflow from unrecognized storm drains. New impellers have been installed in both submersible pumps at the Shore Road pump station, and the pump flows were calibrated.  This will better allow us to monitor flow from this zone.  The Interim Funding Report was timely filed with the DEP. The Utilities Committee is reviewing and editing the Utility Ordinance so that it will apply to the present plant; a public hearing with voting at the annual meeting is anticipated.

The Utilities Committee reviewed Ned Lightner’s sewer application and voted to recommend to the Board of Overseers that the application be approved under the following conditions: That a single gravity flow connection serving all houses on the property including the new bunkhouse be plumbed into the sewer system and that the existing connection be terminated. Crofoot moved and Metcalf seconded to accept the Utilities Committee recommendation. Voted. David Felten’s application to connect to the sewer in Kelly Cove has been received. Crofoot moved and Metcalf seconded to permit Felten’s connection to the sewer line. Voted.

Crofoot presented reasons to recommend a moratorium on further sewer connections because of consent agreement, previous violations of flow limits, and the fact that the number of current users is approaching the design capacity of the current system.  A moratorium should exist until plant capacity is analyzed, utility ordinance is revised to reflect this limited capacity, and strict priorities established for who can connect to the system.  Metcalf moved and Cressey seconded that there be a moratorium on the Overseers granting any new sewer connections except for lots already created prior to this date contingent on the Utilities Department revising the Ordinance. The moratorium expires September 30, 2006 unless further extended or amended. Voted.

Surface Run-off: Cressey will work with Bill Paige to clear the puddling in lower Bayview Park . Any work required will be funded from the amount allocated to the Surface Run-off Committee. There will be some interim shallow scraping on both sides of Main Street to direct any rain water until the project is underway in the fall.

Old Business: Brockway moved and Metcalf seconded to accept the 2007 budget as presented. Voted.

New Business: Peter Spollett agreed to chair the Nominating Committee.

The next scheduled Overseers’ Meetings will be July 2^nd (for warrant preparation) and July 23^rd (regular monthly meeting); both are scheduled for 8:00 a.m.

The meeting moved into Executive Session on personnel matters with the following motions being generated:

Moved that Karen Hoedtke receive a check equal to the amount due consistent with the raise voted to be effective January 1, 2006 so that she receives the money authorized. Voted.

Moved that the short-term disability package for NVC employees shall be added to the Warrant for the August 2006 meeting. Voted.

The meeting adjourned at 11:00 a.m.

Respectfully submitted,

Karen L. Hoedtke, Secretary