Northport Village Corporation

Overseers’ Meeting

September 3, 2006

Minutes

Present: President Josiah Huntoon; Overseers Peter Allen, Margaret Brockway, Bill Cressey, Linda Houghton, Judy Metcalf, Judy Rohweder; Julian Sheffield, Treasurer; Betty Wilson, Clerk; Bill Paige, Village Agent, Karen Hoedtke, Secretary, and Alden Badershall.

Metcalf moved and Brockway seconded to accept the minutes of the July meeting as revised. Voted.

Metcalf moved and Brockway seconded to accept the minutes of the August meeting as revised. Voted.

Treasurer’s Report: Sheffield reported that she has received the opening Journal Entries from the auditors; this will change the Working Capital report slightly. The deferred tax revenue is an auditor’s item; she will request a brief explanation from them.

Cressey moved and Metcalf seconded to accept the Treasurer’s report. Voted.

The Warrants were circulated for approval and signature.

Village Agent Paige noted that it is time for the catch basins to be cleaned out. Cressey said to schedule the clean out and we will bill the Town for half the cost. Paige had checked out the clogged culvert on upper Main and felt it would have to be dug up and replaced.

Metcalf complimented Paige and his crew for their work on the Ruggles Park drain. Metcalf further mentioned that there is still some of the broken pipe on Maple which needs to be picked up.

Visitors’ Concerns: Alden Badershall reported that George Allen, Jr. would like to put a foundation under his cottage and would like permission to move the cottage onto NVC property while the work is being done.

Metcalf moved and Brockway seconded to allow George Allen, Jr. to place his cottage on the Merithew Park area for the time required to prepare the foundation, with the stipulation that he sign an indemnification agreement in the form previously used by the Village. Voted.

Following a discussion initiated by Cressey and Rohweder, Metcalf moved and Cressey seconded that guidelines or rules and regulations be drawn up for use of the beach including, but not limited to, size and location of campfire, and safety equipment which should be available. Voted.

Communications: An e-mail was received from Tim Samway concerning proposed changes to the By-Laws. His suggestions will be taken under advisement and the matter of By-Law revisions will remain under Old Business.

Facilities: Wharf and causeway: Brockway has requested that Paige have someone in to give an estimate of costs to repair. Float: Brockway reported that Paige and Dick Brockway are preparing a design and estimate for a new float, if one is to be built locally. Gordon Fuller will secure costs of a purchased float. According to Metcalf, White, as a representative of the Town Harbor Committee, encouraged the Village to keep the town advised as to the status of costs of replacement of the boat float and seek contribution (up to half was discussed) from the town. M. Brockway will chair the float committee.

Metcalf noted that the Northport Yacht Club is concerned at the lack of swimming area available due to the number of kayaks stored on the beach. The Yacht Club has offered to build a kayak rack. After discussion, a rack two layers high located on the bank would be recommended to the Yacht Club.

Allen reported that Police Chief Demeo has requested permission to build a room in the hallway for storage of police records and a place to write reports. Metcalf moved and Brockway seconded to authorize up to $800 for a locked storage cabinet in the hallway and to recommend that the desks in the office be utilized for the writing of reports and other paper work. Voted.

There are still problems with the lights upstairs in the Community Hall. Hoedtke to contact the electrician and to get an estimate for putting the lights on pulleys.

Finance: Cressey distributed copies of the Management Letter which accompanied the audit. Cressey moved and Metcalf seconded to recommend the following as members of the Finance Committee:  Bill Cressey, Chair; Marilyn Rosenblum, Julian Sheffield, and Karen Hoedtke. Huntoon approved the committee as recommended.

Safety: Allen moved and Metcalf seconded to recommend the following as members of the Safety Committee: Allen, Chair; Judy Rohweder, and Beanie Einstein. Huntoon approved the committee as recommended.

All material has been removed from the lock box on the wharf. The committee will be working with the High School swimming coach to locate a lifeguard for next year.

Dee Reid is checking with the State on the legality of placing speed signs on the back of each other rather than posting additional signs.

The bushes at the corner of Sea and George have been cut back. Sheffield noted poor visibility at the north corner of Clinton and Bluff due to all the overgrowth. Allen will talk with homeowners and then with Dee Reid.

Water Run-Off Committee: Cressey moved and Metcalf seconded to appoint the following for the Water Run-Off Committee: Cressey, Chair; Rick Melone, Sid Block, Bob Smith, and Bill Paige. Huntoon approved the committee as recommended.

Cressey met with the Northport Selectmen and determined that the Village roads should be maintained as follows:

Town of Northport :

            Cross Street

            Bayside Road— George Street — Shore Road

            Broadway— Bay Street — Sea Street

            Bluff Road

Northport Village Corporation

            Clinton Avenue                                  North Avenue

            Auditorium Park                               West Street

            Pleasant Street                                    Grove Street

            Griffin Street                                       Park Row

            Main Street                                          Maple Street

            Oak Street                                           Bayview Park

            Rogers Lane                                         Cobe Road

It was further agreed that financial responsibility for cleaning the catch basins in the Village would be shared 50-50 between the Town and the Village with the Village assuming responsibility for contracting for the work.

Cressey moved and Brockway seconded to accept the road allocation as presented above. Voted.

Cressey received a stormwater drainage easement prepared by Metcalf for the Hahn property.

One bid was received for the work proposed by the Committee. Cressey moved and Allen seconded to accept the bid and allocate $50,000 to hire the contractor, schedule the Main Street job and two catch basins with appropriate drains on Griffin . Voted.

Sheffield noted that the ruts in front of Kahn, Sherman , and Sheffield need to be filled in with gravel. The area beyond the pavement across from the Community Hall should be filled in as well.

Tree Warden: A letter was sent to Williams about the disc. A major pruning job has been accomplished.

Utilities Committee: The next meeting of the Committee will be September 8^th. Cressey offered to work with the Committee and McElhaney on next year’s budget.

An e-mail was received from Tim Samway regarding the By-Laws. The Board will do an analysis of the terms of the Overseers and also define the role of the nominating committee. The item is to remain under Old Business.

Metcalf nominated Margaret Brockway as Chairman for the Board of Overseers. Seconded by Cressey. Voted.

Huntoon pointed out that the rate on the heading of the tax bill is printed incorrectly. The tax bills, however, are correct.

The next meetings are scheduled as follows:

October 8^th  - 8:00 a.m.

November 19^th  - 9:00 a.m.

December 10^th – 9:00 a.m. (tentatively scheduled)

Metcalf moved and Brockway seconded to adjourn at 9:55.

Respectfully submitted,

Karen L. Hoedtke