Northport Village Corporation

Overseers Meeting

November 11, 2007

Present: President Josiah Huntoon; Treasurer Julian Sheffield; Overseers Peter Allen,  Margaret Brockway, Linda Houghton, Judy Metcalf, Judy Rohweder, Village Agent Bill Paige; Tree Warden Jane Phillips; Office Manager Paul Bartels; Residents Dick Brockway, Tim Samway, Gordon Fuller.

Meeting called to order at 9:00 AM by President Huntoon.

Minutes for October 14, 2007 accepted as exacted by Judy Metcalf and Judy Rohweder – Voted All in Favor.

Financial

Julian Sheffield reported hiring a new bookkeeper @ $22.50 per hour for 16 to 24 hours per month.  She is Quick Books Certified and experienced with multiple company environments.  Judy Rohweder noted that hiring Kathy Flynn has satisfied the Executive decision of last meeting to hire a bookkeeper.

Sheffield discussed P&L changes to line 6900-W to streamline payments.  Phase III, all 1099 type expenses will be paid through General and paid back from Sewer.

Village Agent

Bill Paige has a problem with a resident that is overloading garbage containers with heavy substances.  He can not pick it up.  These types of trash will have to be brought to recycle by the resident.  A suggested load limit of 30 Gallons and or 30 pounds.

Visitor’s Concerns

Gordon Fuller reported that the Erosion Control project at NYC has been completed and they are very satisfied with the results, especially the cost of $2,055.00 which is a fraction of what it’s worth.  Fuller requested that the Village pay half.  Judy Metcalf motioned to reimburse Northport Yacht Club $1,030.00 for the Erosion Control project – seconded by Marge Brockway - Voted All in Favor.

Fuller also mentioned that trees removed from the Cradle Yard are available for firewood.

Communications

Parking Ban Notice – Peter Allen motioned to post in newspaper and the Village bulletin boards – seconded by Judy Rohweder - Voted All in Favor.

Facilities

Marge Brockway led a discussion on the Wharf and Seawall repairs and provided a status summary report.  After a meeting with a representative of the State DEP it was determined that we should change our application to include an engineering design study.  Rob Frank was engaged to provide this study.  The new approach will delay the work to late 2008, possibly early 2009. 

Rob Frank has made some suggestions for an inexpensive temporary fix to protect the end of the wharf.  Alden Badershall has been requested to help implement some of these actions.  Judy Metcalf expressed concern about any heavy equipment rolling over the Sewer Outfall pipe and that the Brockways must be informed about any of this activity.

Peter Allen reported that he is having difficulty finding out about the FEMA claim for the Patriots Day storm.  He has been told that the town has received $82,000 on their part and that “everything is in” for the Village.  He will follow up with Jayne Crosby and Peter Simpson to try to get a copy of the application, at least.

Surface Runoff – No Report.

Finance

President Huntoon reviewed the bids received for the $250,000 2007 General Obligation Bond and recommended accepting Bangor Savings Bank’s bid.  Judy Rohweder motioned / Brockway seconded, that the loan terms be accepted from Bangor Savings and to circulate the documents for Board signatures - Voted All in Favor.

Judy Metcalf motioned / Allen seconded to have Treasurer Julian Sheffield prudently invest idle funds - Voted All in Favor.

Safety

Peter Allen reported that the Lifeguard will be returning next year.

Allen noted that Police Chief Sal Demeo will be putting in for mileage because he had to return for court appearances.

Town Liaison

Peter Allen led a discussion on the new Road Agreement with the Town and motioned / Brockway seconded to sign the original agreement with the Town - Voted All in Favor.

Tree Warden

Jane Phillips reported that there are still a few more minor projects to do.

Utilities

Judy Metcalf reported on the sewer upgrade projects involving Ted Berry’s state of the art methods for this work. 

During the last Utilities meeting David Crofoot was nominated and Voted as Chairman of the Utilities Committee.

Metcalf moved / Allen seconded that the Chair of Facilities and the President are authorized to execute all documents necessary in connection with pending SHIP Grant application and engineering survey associated therewith - Voted All in Favor.

Future Meetings

President Huntoon set the next Overseers meeting to January 13, 2008 at 9:00 AM.

Judy Metcalf motioned to adjourn, Marge Brockway seconded. – Voted All in Favor.