Northport Village Corporation

Overseers Meeting

February 11. 2007

Present: President Josiah Huntoon; Overseers Peter Allen, Margaret Brockway, Rick Melone, Judy Metcalf, Judy Rohweder, Treasurer Julian Sheffield, Clerk Elizabeth Wilson, Village Agent Bill Paige, Office Manager Paul Bartels, Dick Brockway, Beverly Crofoot.

Meeting called to order at 9:00 AM.  President Huntoon announced that there would be an Executive Session following the regular meeting.

Minutes for December 2006 meeting: Brockway motion to approve; Allen seconded –VOTED.

Minutes for January 2007 meeting: Metcalf motion to approve; Allen seconded – VOTED.

Treasurer’s Report: All entities are on Budget.

Sheffield proposed that starting in 2007 the distribution of joint expenses be distributed evenly; 1/3, 1/3 and 1/3. (General, Sewer, Water) Currently being distributed ¼ General, 3/8 Sewer and 3/8 Water.  David Crofoot was made aware and agreed.  Metcalf motioned  to change distribution of common expenses from ¼, 3/8, 3/8 to 1/3, 1/3, 1/3. Melone seconded - VOTED.

Currently Water/Sewer Bills are paid by Government. Metcalf motioned to distribute Utility bills 1/3, 1/3, 1/3.  Allen seconded – VOTED.

Inter fund and intra fund transfers are done by writing checks from one account to the other.  This can be done electronically.  Allen motioned to allow electronic fund transfers.  Brockway seconded – VOTED.

New Procedure for Warrants:  Any distributed checks will come from General and repaid from Utilities.  New report in the warrants will document this.

Warrants were circulated for approval and signatures.

Village Agent:

Paige received a quote for the Dry Hydrant, $1,842 + $1,000 for digging and installing.  He expressed concern about High Pressure when put into use.  He has been trying to get in touch with the Fire Chief, no response.

Visitor’s Concerns: None voiced.

Communications:

Metcalf introduced the Residents Survey form, stating that it needs to be revised and requested comments. Allen responded with a critique of the first sentence.

First draft of By Laws will be ready before the next meeting.

Facilities:

Sea wall repairs: Four RFP’s were sent out and one responded. -  Prock Engineering.  Paige said Dean Brown is interested in giving a quote will follow up.  They recommend concrete to stop erosion.  Several voiced concerns about aesthetics and want to know of any other ways to stop erosion.  Paige offered some short-term solutions.

Brockway is concerned about cost.  Metcalf wants a cost breakdown.  Paige also wants breakdown by contractors. Need to prepare for annual meeting to procure money.  We need to be sure that contractors have all related insurance coverage.

Safety:

Metcalf motioned to reimburse Peter Allen for Criminal refresher courses for Bayside Police Officers.  Melone seconded – VOTED.

Utilities:

Bills are on track and Shutoff notices will be sent out next week.

Problems with water meters that are removed and installed seasonally by contractors. Dick McElhaney will send a letter to know contractors explaining problems we have had and point out that they may be licensed in the future.  This will begin the documentation process for this problem.

There were no licensed exceptions for the last 12 months.

Old Business:

New Boat Float: Has been completed, final check will go out this week.  Jo Huntoon said Drexell White told him that the town would pay for part of the cost if we made an official request in a letter.  Gordon Fuller will get the delivery charge so we will have all costs related to the project.

What to do with the old float?  It was suggested that we have a bonfire on Memorial Day weekend.

Rohweder motioned to enter Executive Session at 10:25AM. Metcalf seconded – VOTED.

Executive Session ended at 10:38AM, no action taken.

Meeting adjourned at 10:39AM.