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Northport
Village Corporation Overseers
Meeting April
15, 2007 Present:
Overseers Peter Allen, Margaret Brockway, Linda Houghton,
Judy Metcalf, Judy Rohweder; Treasurer Julian Sheffield; Clerk
Elizabeth Wilson; Village Agent Bill Paige; Office Manager Paul Bartels; Dick
Brockway, Elaine Smith, Sidney Block. Meeting
called to order at 9:00 AM. by Marge
Brockway. Minutes
for March 2007 meeting: Metcalf motion to approve; Allen seconded. VOTED. Warrants
were circulated for approval and signatures. Village
Agent Bill
Paige has expressed confusion over who is responsible for snow and ice removal
from catch basins on Town roads in the Village.
He said the current agreement with the Town does not address ice removal
from top of catch basins. We may be
able to amend the agreement to share the cost of ice removal.
Will find out about it by next meeting. Winter
Parking – Bill feels that there should be NO parking on Village streets during
winter restrictions. Metcalf will
send a letter to a concerned citizen and let her know that we discussed the
parking rules. Metcalf will look into amending the current winter parking rules
and notification. Causeway
estimates are coming in. Dean Brown
is working on a multi-phase estimate. He
will have the first step proposal by the next meeting, which is a “Band-aid”
which should last a couple of years. First step cost estimate is $1,000.
Roads are still posted for heavy loads, so work can not begin until heavy
equipment can be brought in. Dry
Hydrant for fire protection – Motion to install Dry Hydrant at a cost of no
more than $3,000 by Judy Metcalf, seconded by Linda Houghton. VOTED Visitor’s
Concerns Elaine
Smith expressed concern about renting her property because storm runoff damage.
She said that problem was created when construction of sewer lines was
done a few years ago. That changed
the runoff direction. Bill Paige
said that the Town’s snow plow contributes to the problem by pushing large
amounts of water and debris onto residential property.
She provided photos of the damage. Elaine
Smith requested assistance with the cost of the cleanup and fixing her house.
Brockway told her that the Overseers would have to review it but they
need specifics as to what is to be done and at what the cost would be. Sid
Block – Sid Block read a report into the minutes about the Smith problem and
runoff problems in general, with possible resolutions.
Peter
Allen suggested extending the “winter wall” on the Block property further
away from the Smith property. He
also stated that property owners should take preventative action, knowing how
property can be damaged by weather here off season.
Financials Julian
Sheffield pointed out a lot of Road Maintenance and Water problem expenses.
Audits are done, they are finalizing now.
Need to talk about budgets. Workers
Comp Insurance for Government comes out of Insurance and Bonding but in Water /
Sewer it comes out of Payroll Taxes. She wants to change that to Employee
Benefits. Communications
Residents
Questionnaire will be inserted in the next Utilities Bill along with the notice
for posting numbers on their house. Motion
to accept Spring Survey by Linda Houghton, seconded by Peter Allen. VOTED Several
revisions to the By Laws are being worked on by Judy Metcalf and will be ready
for the next meeting. A work session
to go over line by line and have a couple of public meetings in order to have
these adopted at the Annual Meeting. Facilities Nothing
reported. Safety Peter
Allen still in search of lifeguards. Tentative
Police contract is ready. Same wage
as last year, but gas mileage should be increased to $75.00.
Motion to raise the weekly gas allowance to $75.00 by Peter Allen,
seconded by Judy Metcalf. Utilities
No
license exceptions for whole year. Finally
scheduled April 18 and 19 for the Berry Company to come and video the sewer
lines. Discussion
about $20 million bond proposed by the governor.
Will find out if we’re on the list. UMO
Capstone project is completed, will invite them here to give a presentation on
May 4th. Public is
invited. Utilities suggested an
honorarium of $500; will submit written request after the presentation. New
Business Yacht
Club has requested a contribution for the Band Concert this summer.
Motion to contribute 1/3 for the Band Concert by Judy Metcalf, seconded
by Linda Houghton. VOTED Priscilla
Granston letter 4/2/2007 – The Utilities will respond to the Utilities aspect.
Jo will respond. The
committee should address this by the next meeting. Julian
Sheffield proposed having educational sessions for the residents about weather
problems for the Village. Deal with
weather emergencies before they happen. Summer
workshop. Next
meeting scheduled for May 13, 2007. Marge
Brockway moved to enter Executive session for personnel matter, seconded by Judy
Metcalf. Executive
Session ended. Moved
by Judy Metcalf and seconded by Judy Rohweder that the Overseers should get
clarification from Jo Huntoon about the intended raise approved at last
month’s meeting; passed. Moved
by Judy Metcalf and seconded by Judy Rohweder that the Treasurer be instructed
to present a written recommendation for payroll services at next meeting;
passed. Moved
by Judy Metcalf and seconded by Judy Rohweder that the President communicate in
writing to current employees about the possibility of moving the pay schedule to
bi-weekly; passed. Moved
by Judy Metcalf and seconded by Judy Rohweder that Julian Sheffield’s
appointment as bookkeeper be extended thru 7/1/07; passed. Motion
to adjourn at 11:30am by Judy Metcalf, seconded Peter Allen; passed. |