Northport Village Corporation

Overseers Meeting

May 11, 2008

Present: President Josiah Huntoon; Treasurer Julian Sheffield ; Overseers Peter Allen, Linda Houghton, Judy Rohweder, Bill Cressey; Judy Metcalf, Marge Brockway; Village Agent Bill Paige; Village Clerk Maureen Einstein.

Meeting called to order at 9:00 AM by President Huntoon.

Executive Session

The Overseers convened immediately to an executive session. The executive session ended at 9:12.

Motion –

Bill Cressey moved that the Village explore the establishment of a new staff position titled Financial Manager.  Seconded by Judy Metcalf.  – Voted All in Favor.

Minutes –

Judy Metcalf moved to accept the minutes for of the special meeting held May 3,  seconded by Marge Brockway – Voted All in Favor.

Judy Metcalf moved to accept the minutes for of the meeting of April 13, seconded by Peter Allen – Voted All in Favor.

Financials –  

Warrants were circulated for approval.

Treasurer Julian Sheffield distributed financial reports along with a preliminary budget spreadsheet for 2009.  She mentioned that in the 2007 financials the sum of $3,150.42 would be moved from the general cash account to the sewer cash account in the final statements.

Jo Huntoon reported that the $100,000 loan approved previously will have an effective rate of 3.2% approximately. 

Jo Huntoon also reported that a signed contract will be needed for the grant from the Maine Planning Office.  He asked the Overseers to authorize him to sign the contract. 

Judy Metcalf moved and Marge Brockway seconded that the overseers authorize Jo to sign the contract – Motion Carried.

Linda Houghton turned in a form related to her volunteer work.  Judy Metcalf will handle it.

Village Agent –

Bill Paige reported that rocks have been left near the waterfront from the Duggan job.  It was decided to use these for the village waterfront if the contractor does not intend to collect them.

Bill also reported that the boat float will be put in before Memorial Day as soon as the moorings have been set, and that the swim float ladders will be delivered soon. 

Visitor’s Concerns –

Dick Brockway, on behalf of the Bayside Historical Preservation Society, requested authorization to install up to 25 historical signs throughout the Village.  Judy Metcalf moved, and Linda Houghton seconded that the Overseers authorize the signs.   – Motion Carried.

Communications –

Judy Metcalf reported that signs will be posted in response to a complaint by resident Betty Wilson about “dog poop.”

Judy also reported that the indemnification agreement has been received from the Duggans.

Facilities –

Marge Brockway asked Bill Paige to examine parts of the Community hall where there appear to be rotten boards, and to explore the possibility of painting parts of the exterior as needed.   This needs to be explored prior to the budget workshop.

Paul had suggested an interior window from the office to the hall so he could see who is approaching the office.

Safety –

Judy Rohweder and Peter Allen discussed the issue of gasoline expenses for the Police officers.  Judy Rohweder moved, and Judy Metcalf seconded that the police officers receive a gasoline allowance of $50.00 per week for commuting and be reimbursed up to $125.00 per week for the cruiser – Motion Carried. 

Utilities –

Judy Metcalf reported that once again there had been no license violations during the preceding month.  The inspection of the overflow pipe will be done by 5/15 and the next quarterly report will be filed by 5/31.  The highlight of the report will be the $100,000 approved for improvements on North Avenue and Clinton Street and the establishment of a sinking fund.  There may be some matching funds from the state. 

Bill Paige reported that the water meters have been installed.

Town Liaison –

Peter Allen reported that he had helped the Town form a clearer understanding of the bill from Moore Septic and that the Town is still deciding whether or not it will do anything about the tree on the Dubrow property.  Peter also reported that the $25,000 from the Town to the Village was approved at the Town Meeting.

Surface Runoff –

Bill Cressey distributed a draft of the surface runoff report and asked if the Overseers felt it should be longer.  All agreed that it was fine as written.

Nominating Committee –

Bill Cressey proposed that John Woolsey and Heidi Von Bergen be appointed as the Nominating Committee.  Judy Metcalf so moved and Marge Brockway seconded.  – Motion Carried. 

Jo Huntoon asked Bill Cressey to inform John and Heidi that they had been appointed by the President, with John as chair.

Future Meetings

A budget workshop was scheduled for May 25 at 9:00 and the next regular meeting of the overseers was scheduled for June 8 and 8:00 AM.

Adjourn –

Peter Allen moved to adjourn, seconded by Judy Rohweder – Voted All in Favor.

Meeting adjourned at 10:40AM.          

Respectfully submitted by Paul E. Bartels