Northport Village Corporation

Overseers Meeting

July 6, 2008

Present: President Josiah Huntoon; Treasurer Julian Sheffield ; Overseers Peter Allen, Linda Houghton, Judy Rohweder, Bill Cressey; Judy Metcalf, Rick Melone; Village Agent Bill Paige; Tree Warden Jane Phillips; Office Manager Paul Bartels; Residents Tim Samway, Dan Webster, David Crofoot, Mr. and Mrs. Badershall; Visitor Anne Bartels.

Meeting called to order at 8:00 AM by President Huntoon.

Minutes – Judy Metcalf moved to accept the minutes for of the meeting held June 8,  seconded by Judy Rohweder – Voted all in Favor.

Elaine Smith, Village Quit Claim Deed – Circulated for Overseers signatures.

Village Agent –

Bill Paige brought up a request from a resident that lives on Wood Lane to have her trash picked up.  Bill pointed out that Wood Lane is a private road.  The Overseers agreed that if the trash is at the end on a public way (Rt. 1) we would pick it up.  Same rules apply as other residents.  Paul Bartels will write letter to resident to confirm.

Financials –

Warrants were circulated for approval. 

Visitor’s Concerns –

Nathan Raleigh requested permission to use the Community Hall for a concert on August 23 from 7 PM to 10 PM.  Judy Metcalf moved / seconded (Cressey) to grant permission for the concert on condition that applicant pay for police coverage and assure that parking will be off street parking  – Voted – motion carried.

Alden Badershall requested permission to keep a camper on his property on Bluff Road while his house is being worked on, temporarily until Labor Day.  Judy Metcalf moved to grant permission for the camper – Voted – motion carried.

Communications

Judy Metcalf has found a receptacle for dog waste.  It will still require villagers to adhere to the ordinance and clean up after their dogs.  Purchase of two was approved.

Facilities –

Peter Allen brought up a problem with people using the Wharf building to post unauthorized notices.  Judy Metcalf will post small notice reminding that dock house not a bulletin board.

Waterfront Grant –

Jo Huntoon reported that that Village has received the grant money to fix the waterfront and wharf.

Safety –

Peter Allen reported a problem with people making a right turn in front of the Blair Agency, not seeing or ignoring the sign placed there.  The Board gave Peter and Bill Paige the task of finding a solution.

Peter Allen said he found a swim ladder that fits the concerns of Mrs. Couture.  Mrs. Couture will be notified of the purchase and installation when done.  At last meeting she had indicated willingness to contribute to Village cost of ladder.  Bill Paige will mount it on the Swim Float.

Surface Runoff –

Bill Cressey reported that the Main Street resurfacing job, when first defined, was awarded to Wardwell Contracting through a competitive bidding process.  The second contract was awarded to Wardwell at our discretion.

Cressey also said that the work on Bay Street would be completed next Fall.  In response to a question about Maple Street , Cressey suggested we observe how well the improvements that have been done to date will work, and then decide if any further action is necessary.

The “Brown Pack” near the yacht club between Blair’s and the sewer tanks was determined to be a good thing and will be left alone

Cressey thinks Ken Kahn request (last meeting) for replenishing gravel each year is a good idea and asked Bill Paige to get it done.

Town Liaison – Peter Allen

Several issues about traffic will be brought up at the Town Meeting tomorrow.

Tree Warden –

Jane Phillips brought up some issues about small trees growing wild, needed to be removed.  The Board instructed her to take care of it, at a cost which she deemed reasonable.

Utilities –

No report, Utilities meeting is scheduled for July 11, 2008.

Budget –

Judy Metcalf proposed to submit the budget as set forth in front of us on July 6^th , 2008 to the Annual Meeting August 12, 2008, seconded by Rick Melone – Voted all in favor.

Annual Warrants –

The following warrants were approved for the Annual Meeting:

Article 1: To choose a Moderator by written ballot to preside at said meeting.

Article 2: President’s Report.

Article 3: Treasurer’s Report.

Article 4: To see what sums of money the Northport Village Corporation will raise and appropriate for the following accounts for the fiscal year 2009:

Total Income                                                                                $203,935

Expenses

            General Government                                                        $78,110

            Roads & Storm Drains                                                       21,500

            Protection & Safety                                                             24,525

            Community                                                                           20,500

            Debt Service & Reserve                                                    19,300

            Capital Projects                                                                  40,000

Total Expenses                                                                           $203,935

This money will be raised as follows: $25,000 to be requested from the Town of Northport on the warrant of its Annual Town Meeting, and the balance to be raised from the Village Tax. If the warrant is not approved by the Town of Northport , the budget will be raised entirely from the Village Tax.

Article 5:                     To see if the Northport Village Corporation will vote to appropriate and authorize a majority of the overseers of the Corporation to borrow on behalf of the Northport Village Corporation a principal amount not to exceed $75,000 in anticipation of 2009 taxes and to issue and sell for that purpose general obligation bonds or notes of the Northport Village Corporation, the proceeds to be used for the purpose of providing working capital for governmental activities of the Corporation, such bonds and notes to be issued upon such further terms or conditions as may be determined by a majority at least of the overseers of the Northport Village Corporation.

Article 6:                     To see if the Northport Village Corporation will vote to appropriate and authorize a majority of the overseers of the Corporation to borrow on behalf of the Northport Village Corporation a principal amount not to exceed $100,000 and to issue and sell for that purpose general obligation bonds or notes of the Northport Village Corporation, the proceeds to be used for the purpose of replacement and repair of Community Hall and Wharf as needed, repairs to utilities operated by the Village Corporation for reconstruction of shoreline damage to property owned by Northport Village Corporation or repairs of roads owned by the Corporation, such bonds and notes to be issued upon such further terms or conditions as may be determined by a majority at least of the overseers of the Northport Village Corporation, and further to authorize the overseers to accept and expend federal or state grants, execute any and all contracts and documents and take any and all actions necessary or convenient to issue the bonds or notes of the Northport Village Corporation and accomplish the Project.

Financial Statement

1.  Total Town Indebtedness

A.  Bonds outstanding and unpaid                                      $ 1,257,416  

B.  Bonds authorized and unissued                                                $    100,000

C.  Bonds to be issued if this question is approved:                    $    100,000

TOTAL                                                                        $ 1,457,416

2.  Costs

At an estimated interest rate of 4.0 % for a term of 10 years, the estimated costs of this bond issue will be:

Principal                                 $ 100,000

Interest                                    $ 116,000

Total Debt Service                $ 216,000

3.  Validity

The validity of the bonds and of the voters' ratification of the bonds may not be affected by any errors in the above estimates.  If the actual amount of the total debt service for the bond issue varies from the estimate, the ratification by the electors is nevertheless conclusive and the validity of the bond issue is not affected by reason of the variance.

______________/S/________________

Treasurer, Northport Village Corporation

Article 7: To fix a rate of interest on taxes delinquent after November 30, 2008, equal to that charged by the Town of Northport .

Article 8: To elect the Officers by written ballot (President, Clerk, and Treasurer).

Article 9: To elect Overseers by written ballot.

Article 10: Reports of Committees:

ADJOURNMENT

Future Meetings

Next meeting is scheduled for Sunday August 10^th at 8:00 AM.

As a result of a question by Tim Samway, the right of Public Access to all village documents was again reviewed.  Anyone who requests access to public records of the NVC may receive them in a timely manner within the purview of the policy.  The policy does not anticipate distribution via email.  Paul Bartels was instructed to keep track of his time spent responding to requests for access of documents to be delivered via email so that the Overseers can quantify the cost, if any, to the village of the diversion of the Office Administrator’s time from the general office business to the individual requests for emailed documents. 

Adjourn –

Bill Cressey moved to adjourn, seconded by Judy Metcalf – Voted all in favor.

Meeting adjourned at 9:30AM.