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NORTHPORT
VILLAGE CORPORATION UTILITIES
DEPARTMENT MINUTES Meeting
called to order 2:35 PM by Chairman David Crofoot. Present: Chairman David Crofoot, Committee Members: Linda Houghton, Jane Strauss, Judy Metcalf, Judy Rohweder, Superintendent Dick McElhaney, Consultant Dick Brockway, and Office Manager Paul Bartels. Minutes of the previous meeting were approved. (Vote unanimous) Superintendent’s
Report Sewer Department June
2007 Effluent Monitoring Data
During the month of June there were no license exceptions to the NVC discharge permit. Flow averaged 16,417 gpd compared to 41,600 gpd for June of 2006. Flow ranged from 7,600 to 70,100 gpd. Precip totaled 2.5 inches compared to 8.98 inches in June of 2006. TSS averaged 6 lbs/day (23 mg/l). BOD averaged 20 lbs/day (85mg/l). See performance table below for this month’s comparisons, averages, year-to-date highs and lows, permit limits, and year-to-date violations. Performance
Table
July
Snapshot The Department anticipates full compliance for July 2007 as well. USDA
Rural Development Loan/Grant Application A USDA loan/grant construction pre-application of $430,190 for replacing the main sewer lines in Auditorium Park, North Ave, Clinton Street, and Cobe and Bluff Roads has been prepared and is, pending the Utility Committee’s approval, ready for President Huntoon’s signatures. Assuming a 29 year loan at 4.25% and 25% grant, the cost in interest and principal would be $19,642 annually. On a “pay as you go basis”, the Department has been budgeting about $30,000 annually toward sewer main I & I repairs. The sewer budget can therefore support this amount of debt service at current sewer rates. The USDA Grant/Loan application is very preliminary. It is not anticipated that it will actually become available until we have the grant money from the DEP available to support the entire Phase III project (I&I remediation, treatment plant upgrade, and outfall replacement) which is likely to be at least 2-4 years in the future. Further discussion revealed
that the USDA RD loan would require a public informational hearing to take place
within sixty days of the application. We
will plan to do this at the October Utilities Committee Meeting. Metcalf moved to obtain Jo Huntoon’s signature on the forms for the USDA RD loan, seconded by Crofoot. VOTED: Unanimous Bank Loan: On the warrant for the Annual Meeting 2007 is an item anticipating up to $200,000 in borrowing for ongoing and urgent sewer upgrades and repairs. As
is the Overseers are planning to pave the roads on It is unlikely that this sum of money will be raised from the USDA Loan/Grant application in a timely fashion. The Utilities Committee has already received authorization to borrow up to $500,000 at the August 2005 Annual Meeting. The Utilities Committee were in general agreement that a borrowing of $100-200,000 in conjunction with the Village’s planned borrowing for road work and wharf/waterfront repairs made good sense. Discussion
of priorities for sewer repair of lines on There is need to inform individual property owners along the lines of sewer main repair of the need to replace their building sewer connections. Metcalf moved to obtain Jo Huntoon’s signature on the forms for the USDA RD loan, seconded by Crofoot. VOTED: Unanimous Water Department June Operating Data Water consumption in June averaged 26,590 GPD compared to 25,975 gpd in June of 2006. Average weekly chlorine residuals in the distribution system was 0.1 ppm. Recommended levels are less than .2 ppm. The lone monthly coliform test result was negative. Old
Business Billing:
Bartels
reported that all water bills were paid or the subject of a contract of payment
except for one, Deacon. Paul advised
that he had made several attempts to contact the debtor.
The Committee instructed him to give one more phone call to notify them
that the water will be turned off, consistent with the term of the shut off
notice already sent. Discussion
about nonpayment of sewer bills. Committee
authorized the commencement of the liening process. . New
Business Financials Rohweder reported that Treasurer Julian Sheffield requested that the Utilities Department increase their share in the expenses of the Corporations Liability Insurance during the Overseer’s meeting. After discussion of current and coming budgets and review of the Utilities share of Utility billings, the following motion was made. Metcalf moved, seconded by Crofoot, as follows: The Trustees have considered the request of the overseers, presented by Judy R, that the utilities department increase its contribution to the insurance provided by Maine Municipal Association exclusive of the portions of the premium associated with the police department’s coverage and in response agreed to increase the budgeted contribution from $800 ($400 per utility) per year to $2,000 ($1,000 per utility) effective the fiscal year beginning 1/31/08. After a discussion about the merits: VOTED: Unanimous. Dick McElhaney conducted a discussion about the Financial Reports and how to determine how to understand how much money is available. Based on the findings the following projects were presented for vote by Chairman Crofoot for approval and voted upon:
Maple, Pleasant Streets $3,700 VOTED - Unanimous
streets after installing clean-outs $1,895 VOTED - Unanimous
TOTAL $34,795 Dick McElhaney will begin costing out and scheduling these repairs to begin late this summer or in the fall. David Crofoot requested that the Committee put on the agenda for the next meeting the scheduling of the informational meeting regarding the USDA RD loan on the agenda for the next meeting. Motion to adjourn the meeting by David Crofoot, seconded by Judy Metcalf. VOTED Meeting
adjourned at 4:05 PM Submitted By Paul Bartels |