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NVC UTILITIES MEETING MINUTES December 4, 2009 Present: Chairman David Crofoot; Committee Members: Denis Wang via telephone, Judy Metcalf via telephone, Jane Strauss; Treasurer Bill Cressey; Office Manager Paul Bartels; Consultant Dick Brockway. Absent: Ned Lightner. Chairman Crofoot called the meeting to order at 2:30 PM. Financials Bill
Cressey reviewed and answered questions about the November financial reports. 2010 Budgets Bill
Cressey explained some of the line item moved from one location to another in
the 2010 Budgets that was made to satisfy the auditors.
He said the budgets themselves have not substantially changed from the
last draft and he recommended that they be approved by the Committee.
Judy Metcalf moved that the 2010 Budgets, Draft 3, proposed by Dick
McElhaney be recommended to the Board of Overseers for approval at their next
meeting, seconded by David Crofoot, Voted
- all in favor. Bill Cressey asked
for an explanation of new service charges and credits.
He was given a detailed outline of how application fees are charged and
reconciled so that the new service charges are revenue neutral.
He said that he will get together with Dick McElhaney to discuss how this
will be accounted for in our bookkeeping process. Minutes Judy Metcalf moved to approve the minutes from the last meeting as revised by Dick McElhaney, seconded by Jane Strauss, Voted – All in Favor. SUPERINTENDENT’S REPORT Chairman Crofoot reviewed
McElhaney’s report in his absence. Sewer Department October
2009 Effluent Monitoring Data
The NVC was in full compliance of its wastewater discharge license in October. There were no license exceptions. April. Flow averaged 11,100 gpd compared to 14,100 gpd in October of 2008. Flow ranged from a low of 4,200 on the 3rd to a high of 50,500 on the 24th. Precipitation this September totaled 5.95 inches compared to 3.14 inches in October of 2008. See performance table below for this month’s comparisons, averages, year-to-date highs and lows, permit limits, and year-to-date violations. Performance
Table
Note: The last NVC Sewer
Dept. violation was in February of 2006 which was for flow. No violation for November
2009 Snapshot The NVC Sewer Department will again be in full compliance with its discharge license in November. Flow will average around 20,000 gpd. 2003
DEP Consent Agreement Interim Funding Report The
next semi-annual interim funding report to the DEP is due at the end of
December. The report updates the DEP on the NVC’s efforts to find a funding
package to pay for required improvements to the sewer collection system and
treatment plant. These improvements are conditions of the 2003 DEP Consent
Agreement. A draft letter will be presented to committee members for their input
prior to its submission. Presently the Department has no knowledge of any
affordable funding available to it. The Department will again highlight the
NVC’s excellent compliance record over the last 4 years, its continuing
efforts to fund and combat I&I – including this year’s replacement of
nearly 400 ft of old sewer line - and the Department’s submittal to
engineering students at UMO and Inter-company
Transfer Funds The
$10,000 inter-company transfer from the general fund to the sewer department for
Phase Water Department October 2009 Usage and Water Quality Water consumption during October averaged 15,300 gpd compared to 23,400 gpd in September and 17,800 gpd in October of 2008. The average weekly chlorine residual in the drinking water was .07 ppm compared to the recommended level of less than .2 ppm. The monthly coliform test result was negative. The
Department received an inquiry on the availability of water and sewer service
for However, the sewer line will likely require replacement in accordance with current sewer ordinances governing significant alterations to existing properties unless the owner can prove to the Department and the Board that the existing sewer line is in good condition, does not leak and meets current codes. Given its age of between 50 to 100 years, it is highly unlikely that this line could be certified. Replacement cost of the line and/or the engineering work needed to certify this line as tight and sustainable would be borne by the owner. Water
and Sewer Operating Fund Reserve Accounts Per
the committee’s recommendation last month, certificates of deposit for water
and sewer were purchased on New
Business Chairman Crofoot would like to have a meeting in the near future with everyone physically present to review maps of the existing Sewer Infrastructure to see if we can possibly get away from the current consent agreement imposed by the state. Adjourn Judy
Metcalf moved to adjourn, Jane Strauss seconded at 3:05 PM, Voted
- all in favor. After
Adjournment Chairman Crofoot scheduled the next meeting to be January 8, 2010. Submitted by Paul Bartels |