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BOARD MEETING SEPTEMBER 22, 2008 PRESENT: Denise Lindahl; Paul Rooney; Craig Poulin, Chairman; Bill Kelly, Town Attorney; Jack Driscoll, Town Attorney; Barbara O’Leary, Town Clerk Under motion of Craig Poulin, second by Paul Rooney, the Board voted 3-0 under Title 1 M.R.S.A. Sec 4.05, 6E to enter Executive Session to discuss a legal matter at 5:00pm. Under motion of Paul Rooney, second by Craig Poulin, the Board voted 3-0 to return to Regular Session at 6:00pm. Under motion of Craig Poulin, second by Denise Lindahl, the Board voted 3-0 to authorize Town Attorney, Bill Kelly, to go forward a Declaratory Judgment on the Mountain and High Street drainage issue. Harbor
Master: Drexell White, Harbor Master, reported on a capsized boat. No injury reported. Another boating incident involved a boat taking on water. Belfast Harbor Master, Kathy Messier, responded with a pump. A hearing will take place with the Harbor Committee regarding a boater who refuses to move his mooring. The Committee will need a Hearing Officer and Jack Driscoll has volunteered to run the Hearing. The mooring applications will get out earlier this year, hopefully in February. When the floats come out this year, Drexell will check them for repairs and or replacement. The Committee will also set a specific date for either monthly or quarterly meetings. Tangie Abercrombie will put up a sign next year, noting her property is private. She has offered to give the Town the ramp installed by Taylor Martens for his project when it is complete. If this does happen, the Town will need to go through the Permit by Rule application. NVC: No report. Roads
& Bridges: Paul Rooney stated he would have the specs this week for the sand bid for the winter. Amon Morse, Road Commissioner, stated 1500yds of sand should be enough and the Town will purchase the salt. The Road Commissioner stated Lane Construction would start the paving project this week. They hope to finish the grinding this week. Basil Littlefield is finished with the cutting, but has not completed the chipping. The Clerk gave the Road Commissioner an email from Jeffrey Ames, giving Amon permission to cut the shrubs on their property as needed for safety. Paul Rooney asked the Road Commissioner to check the culvert on the revised plans from Dirigo Engineering to determine if it is clogged or broken. Jack Driscoll, Town Administrator, stated he heard from Mr. Burbank at 62 Broadway regarding his water problem. Mr. Burbank did state he is diverting the water onto a piece of property he owns and thought it was working. Jack suggested he install a culvert. Paul Rooney reminded the Board this is a personal issue and does not involve the Town. Jack Driscoll brought up the plowing contractor using the electricity at the Town Garage. It was mentioned last winter that the contractor was plugging in their plow trucks as well as the loader for the sand. The electric bill jumped drastically. Discussion followed. It was agreed the electricity should be used for the loader only and not the contractors plow trucks. The Road Commissioner will relay the information. Administrator’s
Report: Jack Driscoll reported the CEO has not heard from the Carnahan’s regarding the septic violation. The CEO would like to go forward with eviction since this is such a health issue. The Administrator noted the owner is in the hospital dealing with a health issue, but her son, who also lives on the property, is living there. The Board agreed the health matter is very unfortunate, but the lack of a septic system remains a public issue. Paul Rooney asked if the CEO had had found any State grants for help in new septic systems. The Administrator was not certain, but felt the grant period had closed. Cemetery
Fence: Tim Patten declined to do the work for personal reasons. Basil Littlefield will begin sanding this week. Jack will check with Tim and see if the gate at the Transfer Station needs any work as well. Town
Hall: Roof: Jamie Drinkwater will begin re-shingling the roof the week of October 1st. The work near the entrance will be done when the office is closed, for the safety of the public. Insulation: The insulation quote was awarded to Brian Porter, but he has not returned phone calls. Other quotes were received from Jamie Drinkwater, Generations Construction and Portland Insulation of Maine, Dave Jessnor. Jamie Drinkwater, Generations Construction: R40 insulation $2000 Dave Jessnor, Portland Insulation of Maine: blown in R38 $1700 After discussion, Jamie Drinkwater was given the work. He will do this work when he does the roof. Alarm System: An alarm security system was installed at the Town Office last Monday. Fuel Tank: The fuel tank needs a pad under it and should be enclosed. Jamie Drinkwater can build an enclosure around it and vent from the boiler room to the enclosure to heat it. This will enable the town to do away with the K1 fuel. Consumers Fuel will need to pump the tank and move it. Then Jamie will put the pad underneath and build the enclosure. Erickson Foundation: Jack Driscoll and Craig Poulin met with representatives of the Erickson Foundation, Rick Grinwald and Mark Blair. Discussion centered on the Erickson Foundation making a donation to the Town and an early tax payment. Craig reported they would not be able to make an early tax payment. There was no sense of what kind of donation or dollar amount they are talking about. Mr. Grinwald explained the Foundation is restructuring and re-evaluating their programs and would not have an answer until after November. Craig suggested the Board make a list of items it would like to accomplish, with costs, to present to the Foundation. Some suggestions were moving the sand pile to the Transfer Station site and alternative energy sources. Jack noted there is a solar energy conference in Presque Isle he will be attending. If the Town does have windmills for power, there would need to be a Windmill Tower Ordinance. GA: no applicants Transfer
Station: Leaky dumpsters were removed. Questioned people picking through the metal pile. Denise and Paul both said this has been ongoing for some time. Many people are just looking for a pipe or wire. Generally there is not enough metal to worry about being taken and sold for cash. When there is excess metal, the Town does have it removed and the Town is paid the metal price. NVC Meeting: Jack attended the last Overseers meeting and introduced himself. Mid Coast Managers: The MCM meeting was held at Point Lookout. They are thinking of using the facility next year for their annual meeting. Clerk’s
Report: Elections Workshop: The Clerk, Deputy Clerk and Office Help attended a mandatory elections workshop. The Clerk reported the State is anticipating high voter turnout in November. Also, the Town is at its maximum for voter booths. If another 30+ voters register in Northport, the voting area will need to be moved. This is something that needs to be looked at before we reach that mark, which may happen after the November election. The Town may need to plan on moving voting in 2009 to a new location. Job Descriptions: The Clerk reminded the Board the job descriptions for Town Clerk, Treasurer, Tax Collector, Deputy Clerk and Town Bookkeeper have not been reviewed or finalized. These are the last job descriptions to be finalized. The Administrator stated he has made some changes to the job descriptions, but they have not come before the Board for final approval. Craig Poulin instructed the Administrator to have the job descriptions ready for review at the next Board meeting. Policies & Procedures: The Clerk also reminded the Board the Policies & Procedures reviewed last spring have also not been finalized. The Auditors look at these and a new requirement is on P&P for vacation time. This includes the number of days, how it is used, and what happens to time left over at the end of a year. Paul Rooney stated some changes were recommended to the P&P and it was decided to break the P&P down into more manageable sections to be reviewed. Craig asked Jack to prepare the P&P for the next meeting as well. Warrants: The payroll warrant and bill warrant was presented for approval. Minutes: Draft minutes of August 18, 2008 and September 9, 2008 were presented for review and approval. Under motion of Craig Poulin, second by Paul Rooney, the Board voted 3-0 to accept the minutes of 8-18-2008. Under motion of Craig Poulin, second by Denise Lindahl, the Board voted 3-0 to accept the minutes of 9-8-2008. Other
Business: Mid
Coast Regional Planning Fall meeting will be held at the The Waldo County Commissioner’s will hold a Freedom of Access training session if anyone would like to attend. Denise Lindahl has completed the training online and stated it was easy. She and Amon still need to complete their NIMS training. Paul Rooney said to check with Dale Rowley, who is conducting training. Denise then asked where the Town is in getting a website. Jack Driscoll reported no progress has been made. Craig Poulin stated some one needs to be designated to keep the website updated. With no further business, Craig Poulin moved to adjourn at 7:20pm. Second by Paul Rooney, approved 3-0. Barbara O’Leary Town Clerk
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